Executive Assistant (English, Russian) in London (UK)
Executive Assistant (English, Russian) in London (UK)
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Job Description
For our client a UHNW family based in London with residences across Europe and the Middle East we are looking foe a:
Executive Assistant (English Russian) in London (UK)
This is a fantastic opportunity for a fluent Russian/Englishspeaking Executive Assistant to join a fastgrowing tech startup based in the heart of London. You will be sharp quick and efficient with the ability to communicate effectively at all levels and navigate your way within a fastpaced fastgrowing work environment. The role is London officebased but the client will consider relocating the right candidate.
Tasks
- Data Entry: Accurately enter update and maintain data in a variety of databases and spreadsheets
- Contact Management: Assist in managing and updating contact lists including customer and supplier information (Excel and AirTable)
- Zoom Coordination: Schedule and manage Zoom meetings including sending invitations and ensuring all necessary details are provided
- Word Processing and Document Processing: Prepare edit and format text documents and presentations as needed
- Data Mining: Conduct online research to gather relevant information as requested by a manager (e.g. company profiles)
- Excel Management: Create update and manage Excel spreadsheets to support business intelligence and reporting
- Analytics Support: Assist in compiling and analysing data for business reports and presentations
- Document Translation: Translate documents as needed
- Minute Preparation: Assist in taking and preparing meeting minutes
- Data Storage Management: Organise and manage data storage systems to ensure data integrity and availability (Notion)
- Letter Preparation: Compose and prepare business correspondence and letters as required
- Calendar Analytics: Assist in populating calendar and provide analytical support related to calendar management
Requirements
- 7 years of experience serving in a senior administrative support position where you provided support as an executive or business assistant working in a fastpaced environment supporting business owners HNWI or CEO
- Team player attitude with excellent communication skills and a positive outlook who cares deeply about helping others succeed
- Fluent Russian and English are a must
- Advanced knowledge of online software such as Google Workspace Office 365 Zoom JiraSlack Notion
- Ability to multitask with ease and prioritise work as needed
- Highly organised with excellent time management skills
- Ability to learn new tools quickly
- Excellent interpersonal communication
- Strong written skills
- Ability to work independently and under the pressure of deadlines
- Solutiondriven and detailfocused
Benefits
- Competitive compensation level will be negotiated with the finalist
- Paid time off including vacation/sick leave
- You shall be entitled to 23 working days paid holiday in each holiday year and up to 8 statutory bank holidays
Employment Type
Full Time
