Administrative Assistant to Director of Student Services
Administrative Assistant to Director of Student Services
Posted on :
17-05-2025
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1 Vacancy
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Job Description
Administrative Support Compose reports including statistical reports bills statements correspondence letters and other material via knowledge and use of technology is needed. Provide administrative support for meetings including preparation packets logistics meeting records and postmeeting followup activities as needed. Assist supervisor with special projects programs and events. Assist the supervisor with budgeting and maintaining accurate support and guidance to special education building personnel and school counseling. Provide guidance to Special Education Staff regarding computer program usage or modifications. Provide coworkers with necessary information and guidance regarding procedural questions. Manage the special education 504 and medicaid reporting data reporting for special education aide and chapter 402 for requests for student records; retrieve student records; and transmit student records as needed. Data entry for accommodations for state with incoming mail and prepares outgoing mail. QUALIFICATIONS:Ability to multi task in a fastpaced deadlinedriven everchanging environmentBasic accounting experience in maintaining multiple budgets is essentialStrong interpersonal computer skills and experience with Microsoft of modern office practices procedures and administrative and organizational skills. Demonstrated proficiency in word processing databases spreadsheets and financial management. Excellent written and verbal communication skills. Respect for confidentiality. Ability to learn new skills as necessary to successfully operate within a student management system. Ability to keep current with state and federal requirements. PERFORMANCE RESPONSIBILITIES: Finance and Budget Work directly and collaboratively with the business department to maintain fiscal budget and business system data reporting and program requirements. Prepares budget reports as needed. Process outofdistrict referrals. Maintain file of agreements and billing and file outofdistrict student records. Prepare send and monitor tuition agreements with other districts. Send SPED acknowledgments to other districts for all nonresident SPED students. Compile review and maintain a variety of fiscal and program records written materials and reports using computer and technical program knowledge. Arrange and process payments for interpreters. Process paperwork for special education staff including but not limited to requisitions mileage etc. Provide accountant with list of nonresident students Verify residency of students on special education acknowledgments received. REPORTING: Review data in student management system. Maintain and monitor data throughout the year. Assist in reconciliation of financial data at the end of the fiscal year. Responsible for gathering student data for state reporting requirements; process monthly tuition and transportation billing to resident districts. Verify district students and maintain spreadsheet of students. Prepare reports to monitor outofdistrict students.
Required Experience:
Director
Employment Type
Full-Time
Key Skills
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