Executive Assistant III (Code Enforcement)
Executive Assistant III (Code Enforcement)
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Job Description
ABOUT THE POSITION
The Transportation & Land Management Agencys (TLMA) Code Enforcement Department is seeking an Executive Assistant III to join their team in Riverside. The Executive Assistant will support the Director of Code Enforcement and provide comprehensive administrative and secretarial support requiring independent judgment and action. Key responsibilities include proficient management of calendars and emails independent problemsolving and maintaining a professional demeanor. The role involves handling sensitive matters and confidential information with discretion and efficiency.
The department desires candidates who are politically savvy and demonstrate a firm personable and professional demeanor. Excellent schedule management time management and organization skills are essential to the position. Competitive candidates will have significant daily experience with Microsoft Office Suite programs/applications (Outlook Word PowerPoint Excel). Previous experience supporting an executive including managing appointments and meetings is highly desired as are experience with Cisco phone systems and Canva graphic design tool.
Meet the Team!
The Riverside CountyCode Enforcement Department is responsible for protecting the health safety and welfare of residents in the unincorporated areas of Riverside County.EXAMPLES OF ESSENTIAL DUTIES
Research compile and summarize information data and statistics for regular and specialized reports.
Prepare correspondence and reports independently; prepare itineraries and coordinate meetings/participants schedules; arrange appointments and maintain managers calendar; make travel arrangements for manager and staff; sort screen prioritize and route incoming mail.
Screen telephone calls and visitors directing them to the appropriate parties; answer questions and assist staff and the public; obtain information about agency/ departmental policies and procedures.
Establish maintain and direct the preservation of a variety of complex and/or confidential records; maintain and distribute agency/departmental procedures and rules; prepare recommend and establish office standards and procedures.
Prioritize correspondence along with supporting materials for managers review reply and disposition.
Serve as liaison between manager and subordinates other managers other county agencies/departmental staff and other governmental agencies and the public.
Take and transcribe dictation directly or from notes or recordings.
Review outgoing correspondence reports and material for accuracy grammar and consistency with administrative policy.
MINIMUM QUALIFICATIONS
OPTION I
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: One year of experience in a secretarial capacity with Riverside County performing a wide variety of secretarial administrative and clerical duties.
OPTION II
Experience: Three years of clerical experience one year of which must have been in an administrative support and/or secretarial capacity with responsibility for: screening calls maintaining an appointment calendar composing correspondence and researching compiling and preparing reports. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences office practices business education or a closely related field to the assignment may be substituted for up to one year of the general clerical experience.)
ALL OPTIONS
Knowledge of: Organizational operations sufficient to analyze evaluate and develop procedures and methods affecting the commitment of agency/departmental resources and administrative and clerical operations of a managerial office; current office methods and practices including automated equipment filing systems business correspondence receptionist techniques report writing; and correct English usage grammar spelling vocabulary and punctuation.
Ability to: Manage departmental records; use office equipment for such functions as the Internet Email and online service and use PC software; research develop and prepare data for management presentations; organize meeting plans and schedule appointments; provide effective client service and public relations; display strong interpersonal and communication skills both verbally and in writing.
SUPPLEMENTAL INFORMATION
Other Requirements
License/Certificate: Possession of a valid California Drivers License is required. The Executive Assistant will visit various offices and run errands.
This recruitment is open to all applicants.
Contact Karla Medrano at with any questions regarding this recruitment.
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member4 Form DD214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other nonjobrelated factors.PreEmployment
All employment offers are contingent upon successful completion of preemployment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A preemployment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference preemployment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or tollfree.
Employment Type
Full-Time
