Organizational Structuring, Systems Strengthening & Policy Development Consultant

Title: Organizational Structuring Systems Strengthening & Policy Development Consultant
Duration: 3 Months (with possible extension)
Reporting To: Founder and Chief Executive Officer (CEO)
Working Relationship: Close coordination with HR/Operations Lead
Start Date: TBD

Background

Welcome2Africa International (W2A) is an emerging investment and trade facilitation platform focused on catalyzing private capital into strategic sectors across Africa. With operational roots in Nigeria and sector of focus in Agribusiness Maritime Renewable Energy and Solid Minerals W2A aims to unlock value across value chains drive industrialization and build market access for investors and offtakers.

We have facilitated partnerships with key stakeholders including AGRA (focused on catalyzing investments/finance into agribusiness across priority states) UNDP ( for womenled MSMEs and large scale investments into states) and are engaged in exporting activities between Nigeria and the world whilst also receiving growing interest from foreign companies to establish a local processing factory. W2A is also building out its expansion entities:

• W2A Capital (Investment Structuring & Fund Management)
  
• W2A Trade (Export & Trade Facilitation)
  
• W2A Impact Foundation (DevelopmentFocused Programs micro funding etc)
  

Our Dual Vision:

1. To scale our impact from Nigeria to Africa through jobs investment and trade
   
2. To build a globally recognized brand outside of Africa particularly among processors manufacturers foreign offtakersdiaspora and institutional partners through strategic positioning and partnerships
   

Vision 2030 : By the year 2030 we will establish a globally recognized group of companies that drive mutually beneficial investments trade and industrial innovation across Africas critical sectors fostering sustainable economic growth and a prosperous future.

To realize this vision we must fix the internal challenges currently holding us back: lack of structure weak systems inconsistent performance and misaligned people and roles. This ToR outlines the need for a consultant who can help us become a highperforming globally aligned organization.

Objectives of the Assignment

The consultant will:

1. Restructure W2A s internal coordination systems and reporting frameworks
   
2. Build and document systems and processes for all recurring and strategic activities
   
3. Review all staff positions aligning strengths with business needs; update job briefs and KPIs accordingly
   
4. Introduce compliance performance measurement and enforcement mechanisms
   
5. Integrate clientfacing projects (e.g. AGRA UNDP exports) into operations
   
6. Position W2A s internal engine to support the growth of W2A Capital W2A Trade and W2A Impact Foundation
   
7. Strengthen the organization s internal culture accountability and leadership at all levels
   

Departments Covered

• Finance and Strategy
  
• HR Admin and Operations
  
• Research and Policy
  
• Investment and Trade Facilitation (ITF) including Investment and Trade Promotion (ITP) Unit
  
• Growth (Branding Marketing Communications Legal Government Relations Business Development)
  

Scope of Work

1. Organizational and Capacity Diagnosis
   
• Map all team roles assess workloads identify gaps and inefficiencies
  
• Review coordination challenges and analyze bottlenecks
  
• Recommend structural changes to align with strategic priorities and business plan
  
2. Staff Review and Realignment
   
• Conduct a rolebyrole assessment of current employees
  
• Develop or update job briefs; propose new or redefined roles
  
• Define individual KPIs aligned with departmental and organizational goals
  
3. Systems and Processes Development
   
• Define workflows and create Standard Operating Procedures (SOPs) for every key organizational activity
  
• Areas include: financial approvals research publishing event and project planning investor engagement exports reporting HR actions etc.
  
• Propose tools and systems for automation (Zoho etc.)
  
4. Policy Design and Enforcement
   
• Draft or revise core operational and HR policies
  
• Develop a compliance and enforcement system linked to SOPs
  
• Deliver a Policy Manual and Staff Handbook
  
5. Coordination Time Management & Reporting
   
• Introduce a weekly/monthly reporting and planning cadence
  
• Implement timetracking tools and dashboards for department heads and leadership
  
• Provide tools to reduce duplication and perception of overload
  
6. Client Work Integration
   
• Create internal mechanisms to manage deliverables from AGRA UNDP and export assignments
  
• Build templates trackers and project management tools aligned with client expectations
  
7. Leadership and Culture Building
   
• Define a leadership competency model
  
• Conduct internal training sessions and coaching for team leads and key personnel
  
• Embed a culture of performance responsibility and excellence
  
8. Strategic & AdHoc Execution System
   
• Develop a flexible internal system to handle urgent tasks and emerging projects from CEO/COO
  
• Recommend delegation protocols and escalation processes
  
• 
  
• 
  
• Deliverables
  

#

Deliverable

Timeline

1

Organizational Assessment & Workload Analysis

Week 1 2

2

Employee Review Job Brief Updates and Role Recommendations

Week 2 3

3

Departmental & Individual KPIs Aligned with Business Plan

Week 3 4

4

SOPs for All Core Activities (Digitized Where Possible)

Week 4 5

5

Policy Manual (HR Operations Compliance)

Week 5 6

6

Coordination & Reporting Templates (Weekly/Monthly)

Week 6

7

Client Work Integration Toolkit (AGRA UNDP Exports)

Week 7

8

Leadership Development Plan & Training Rollout

Week 7 8

9

CEO/COO Strategic and AdHoc Task Management System

Week 8

10

Final Roadmap for Systems People and Policy Optimization

Week 9

Requirements

Profile of Consultant

The ideal candidate/firm should demonstrate:

• Proven experience in organizational restructuring HR systems and operational scaling
  
• Track record of designing and enforcing policies SOPs and compliance frameworks
  
• Experience working with trade export investment or international development projects
  
• Familiarity with performance measurement KPIs and team leadership development
  
• Strong capacity to align internal operations with client and stakeholder deliverables
  

Application Process

Interested consultants should submit:

• A short technical proposal (max 4 pages) detailing their methodology proposed approach and timeline
  
• CV or company profile with relevant experience
  
• Examples of similar work or references
  

Benefits