DES: Principal's Secretary

Job Title: Principals Secretary

Wage/Hour Status:Nonexempt

Dept./School: Drew Elementary School

Reports to: Principal

Pay Grade: C/T:5 ($17.50 $25.24)(Depends on years of experience)

Days to Work: 210/11 Months

Date Revised: 6/5/03:11/1/11; 05/2020

Report Date: June 02 2025

InHouse applicants must complete the online internal application process

All substitutes for Crosby ISD if applying for a full time job MUST complete an External Application

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for schools administrative staff.

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient word processing and file maintenance skills
• Effective organizational communication and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets databases and do word processing
• Knowledge of basic accounting principles
• Bilingual preferred but not required

Experience:

• One to three years secretarial and/or book keeping experience preferably in public education environment

Such alternatives to the above qualifications as the administration may find appropriate and acceptable.

Major Responsibilities and Duties:

Records Reports and Correspondence

• Prepare written correspondence forms schedules or reports using personal computer.
• Prepare instructional materials meeting agendas honor rolls graduation lists and campus communication as requested using typewriter or personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
• Maintain school calendar of events.

Reception and Phones

• Schedule meetings and appointments and maintain calendar for principal.
• Assist students teachers and parents as needed.
• Receive incoming calls take reliable messages and route to appropriate staff.
• Receive and direct incoming calls take reliable messages and route to appropriate staff.
• Greet and direct campus visitors.
• Assist parents in checking students in and out of school.
• Receive sort and distribute mail messages documents and other deliveries.
• Assist with the receipt and distribution of student materials including homework requests.
• Maintain visitor log and issue visitor passes.

Files

• Maintain physical and computerized files including mailing lists student records visitor logs and office communication.
• Update handbooks policy manuals and other documents as assigned.

Accounting and Inventory

• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders.
• Order receive store and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Assist with coordination of faculty meetings and campus activities.
• Assist with campus budget preparation.
• Maintain inventory of fixed assets equipment and supplies.

Other

• Sort distribute or deliver mail and other documents.
• Administer medication to students check temperatures and notify parents of student illness in nurses absence.
• Maintain confidentiality.
• Assist with preparation of materials for mailing including preparing labels stuffing envelopes etc.
• Maintain computerized files using personal computer including reports employee roster and mailing lists.
• Assist with the scheduling of teacher conferences.
• Maintain copiers in building.
• Collect and distribute campus keys and badges.
• Order supplies for campus.
• Submit maintenance work orders for campus.
• Provide clerical assistance as needed.

Supervisory Responsibilities:

• Monitor the work of campus office personnel.

Equipment Used:

• Personal computer and peripherals copier fax machine and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress; work with frequent interruptions.
• Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Crosby Independent School District in compliance with the Title VII American Disability Act Age Discrimination in Employment Act Section 504 of the Rehabilitation Act of 1973 and other statues seeks to provide equal opportunity without regard to race color religion national origin sex age marital or veteran status the presence of a medical condition disability or any other legally protected status. This policy extends to the employment and all programs and activities conducted by the district. For Further information Contact the Office of the Superintendent Crosby Independent School District 14670 FM 2100 Crosby Texas 77532.

An Equal Opportunity Employer