Executive Assistant (Public Works)
Executive Assistant (Public Works)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 68824 - 83639
1 Vacancy
Job Description
Applications and supplemental questions will be accepted untilMonday June 9 2025 at 11:59 p.m.
Pay & Benefits
$68824.07 $83639.41 Annually DOQ
Medical Insurance options include HMO PPO HSA
Dental and Vision Insurance Paid
Vacation & Holiday Compensation
Deferred Compensation
CalPERS Retirement
Tuition Reimbursement & Bilingual Pay
A New Opportunity and what youll do
The City of Ventura is hiring! We have an immediate vacancy for the position of Executive Assistant. We are seeking a professional who thrives in providing complex administrative support to an executivelevel position. The ideal candidate will excel in a fastpaced dynamic environment skillfully managing critical administrative tasks and delivering highlevel support with professionalism. This is an exciting time to join the City of Ventura and make an impact on the citizens we serve.
The current vacancy is in the Public Works Department. The resulting eligibility list created from this recruitment can be used to fill future Executive Assistant vacancies that occur while the eligibility list is active.
This position is designated as at will serving at the pleasure of the assigned Department Head and subject to discharge without cause and without the right of appeal. This position is also designated as confidential in the Citys EmployerEmployee Relations Resolution.
What Youll Do
Reporting directly to the Director of Public Works you will provide complex and confidential administrative support including coordinating the departments overall office support functions and activities.
Key responsibilities include:
Preparing and reviewing correspondence with a high degree of accuracy and professionalism.
Interpreting applying and explaining policies regulations and procedures to internal and external stakeholders.
Coordinating special projects and activities including data research analysis and report preparation using internal systems.
Scheduling coordinating and preparing materials for meetings appointments and special events.
Processing and supporting human resourcesrelated personnel transactions and coordinating associated personnel activities.
Handling purchasing duties including preparing submitting and tracking requisitions and purchase orders.
Supporting budget management by tracking departmental expenditures and assisting with financial documentation.
Maintaining and organizing critical departmental records staff reports schedules and official documents.
Managing the Directors calendar and travel prioritizing appointments and ensuring efficient scheduling.
Serving as the primary point of contact for both internal and external communications ensuring a responsive and professional experience for staff public agencies and community members.
Performing other related work as required.
Who Were Looking For
The ideal candidate for this role will:
Bring a high level of professionalism discretion and integrity in handling sensitive information.
Be highly organized detailoriented and skilled at managing multiple priorities and deadlines while working under pressure.
Possess strong technical skills including learning and navigating technology platforms information systems including purchasing and records management systems.
Communicate clearly and effectively both verbally and in writing with internal and external stakeholders.
Be proactive adaptable and able to solve problems independently and efficiently.
Collaborate well with others and contribute to a positive teamoriented environment.
Provide excellent customer service and represent the department with professionalism and diplomacy.
Experience and Qualifications for Success!
A combination of education training and experience equivalent to the completion of high school keyboarding abilities sufficient to perform the job and four years of increasingly responsible advanced clerical or secretarial/administrative support experience are required.
Highly desirable:
Experience coordinating and tracking agenda items for City Council boards commissions and committee agendas.
Experience in processing and handling HR/personnel transactions
Apply Now!
Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at is important that your city job application show all the relevant education training and experience you possess. Resumes CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire may disqualify you from further consideration in the recruitment process.
After you apply all future correspondence from the city will be via EMail. Please check your messages regularly and keep your contact information up to date using your online application.
Start Your Journey Follow the Process
Applications and supplemental questions will be accepted untilMonday June 9 2025 at 11:59 p.m.
All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and those candidates determined to meet the minimum qualifications on the basis of experience training and education as submitted will be invited to participate further in the examination process. Candidates will be notified about their status after the filing deadline.
Examination Process (Online Assessment): The selection process may consist of one or more online assessment examination components: data entry customer service interaction proofreading keyboarding MS Office skills assessment and a qualifying panel interview process.
Following the online examination passing applicants will be placed on an established 12month eligibility list. Candidates whose qualifications most closely match the requirements of the position may be invited to participate in a panel interview. Selected applicants will be notified of specifics at the appropriate time.
The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.
THE SCHEDULE
The timeline dates are subject to change. Candidates will be notified as necessary.
Monday June 9 2025 at 11:59 p.m. Application Deadline. Applications and supplemental questionnaires must be submitted by this date to be considered for the position.
Week of June 9 2025 Candidates meeting minimum qualifications will be invited to an online assessment exam.
Week of June 16 2025 Candidates will be notified by email of their status by this date.
Week of July 7 2025 Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified by email if they are invited to the panel interview process.
Department Selection Interviews will be scheduled promptly after the oral panel interviews have been completed. Qualifying candidates will be notified by email if they are invited to the panel interview process.
July 2025 Candidates will be notified of the outcome of the interview by this date.
The Hiring Process
To learn about our hiring process visit our Citys Career Page Hiring Process page for a detailed overview.
Learn More Essential Information
For additional information on the duties and responsibilities of the position refer to the job descriptions located on the Citys Career Page at City of Ventura Jobs or by clicking here Executive Assistant.
If you have questions about the recruitment process please contact any of the Human Resources Recruitment Team at or Armando Mendoza at .
In compliance with the Americans with Disabilities Act (ADA) if you need an accommodation in a selection process please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street Room 210 Ventura CA 93001 (805)email:
The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race color ethnicity religion national origin age sex sexual orientation gender identity gender expression marital status ancestry physical disability mental disability medical condition genetic information military and veteran status or any other status protected under federal state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!
Employment Type
Full-Time
