Office Manager
Office Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Office Manager Full Time
The mission of the Office Manager is to support the Controllers in ensuring that the financial and accounting records of the dealership are kept accurately. This role aims to maximize profit by providing timely and accurate information to departmental and upper management assisting in the smooth operation of the Business Office and maintaining high levels of customer and employee satisfaction. Join our team and become a part of our thriving automotive family! We are committed to investing in your success and guiding you towards a fulfilling career in the automotive industry.
About Us
Webb Automotive is a familyowned and operated dealership group serving the Chicagoland and Northwest Indiana areas for over 50 years. We are committed to delivering exceptional service quality vehicles and fostering a supportive workplace culture. Built on a strong foundation of integrity customer satisfaction and teamwork we are eager to continue to grow and expand our team. Our employees are the driving force behind our success and we offer opportunities for career development stability and a welcoming teamoriented environment. If youre looking to join a company that treats you like family and invests in your future wed love to have you on board!
Responsibilities
- Oversee daily operations in the Business Office ensuring efficient accurate work by staff members
- Assist in hiring training and motivating the Business Office team to meet accuracy and timeliness goals
- Manage onboarding and system setup for new hires; maintain employee records vacation records and accruals
- Process accounts receivable/payable clear schedules reconcile cash and prepare daily cash reports
- Ensure timely and accurate payroll processing as well as tax report preparation deposits and returns
- Analyze financial statements monitor accounting entries and maintain standard monthly entries
- Work with factory programs (incentives rebates coops) to ensure prompt payments due to the dealership
- Control departmental expenses and review expense trend reports monthly
- Monitor work in process and sublet schedules for accuracy ensuring alignment with dealership goals
- Identify and automate systems wherever possible establishing controls to optimize efficiency
- Ensure proactive accounts payable practices that maximize cash flow and take advantage of discount terms
- Maintain a robust filing and security system for all records
- Actively contribute to the highest levels of dealership customer satisfaction and employee satisfaction
- Maintain ethical business practices a professional image and foster positive relations with customers employees and the community
- Be a leader in achieving customer satisfaction by supporting office functions including handling mail phone support correspondence and copier support
- Collaborate closely with upper management and department managers maintaining open communication and meeting their needs
- Participate as an active member of the Management Team contributing to department stability through motivation training and performance reviews
- Undertake special projects as assigned and assist in annual reviews/audits or thirdparty audits as required
- Perform other tasks as necessary to ensure the dealerships standards for customer satisfaction productivity safety and cleanliness are met
Qualifications
- Accounting Degree preferred
- High School Diploma or equivalent required
- Good verbal and written communication skills
- Highly motivated organized reliable and detailoriented
- Cando attitude with ability to work independently within a team environment
- Previous Dealership experience desirable
- Must have a clean driving record and hold a valid drivers license
- Must be willing and able to submit to a Background Check and Drug Screen
Benefits
- Competitive pay at $52000$75000 a year
- Health insurance Company contributes a portion to cost
- Dental Vision Assurity and LifeLock insurance options available
- Paid Life Insurance
- 401(k) with company matching
- Paid TimeOff
- Family owned and operated
- Positive work environment
Required Experience:
IC
Employment Type
Full-Time
