Assistant Director of Facilities Finance & Operations [Anticipated Vacancy] (SY24-25)
Assistant Director of Facilities Finance & Operations [Anticipated Vacancy] (SY24-25)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
This position is an anticipated vacancy and is expected to be vacant by 05/03/2025. The current incumbent may rescind their retirement leave or resignation until the expected vacancy date. Confirmation of hire will occur only after the position is vacated.
Reports to: Executive Director of Facilities
Work Location: Campbell Resource Center 1216 Dorchester Ave. Dorchester MA 02125
General Description of Position
Boston Public Schools (BPS) is the largest school district in Massachusetts serving approximately 43000 students with a $1.2 billion budget. The Office of Facilities Management is one of the districts largest departments overseeing an annual budget of approximately $90 million which is about 10% of total spending. Daily our employees clean and maintain around 125 school facilities covering 11 million sq. ft. and serving 43000 students in the Boston area. We are also involved in the Long Term Facilities Plan and the Mayors initiative for capital upgrades across the district.
In 2016 BPS released a Long Term Financial Plan aimed at enhancing financial sustainability and generating savings to reinvest in classrooms. The Facilities department processes hundreds of vendor contracts and thousands of work orders/purchase orders and is currently managing a new work order/asset management system.
Responsibilities
The Assistant Director will have critical responsibilities including but not limited to:
Financial Analysis and Budgeting:
- Develop annual budget projections based on historical spending patterns.
- Create spending models to understand departmental costs better.
- Implement strategies to contain and reduce cost growth.
- Prepare and present monthly operational efficacy and spending reports to the Chief Operating Officer and Chief Financial Officer.
- Collaborate with Operations and Finance to estimate the financial impact of potential policy changes explored by the School Committee District Leadership or the City of Boston.
- Oversee the Procurement Accounts Payable and Data staff and other staff as needed.
Operations Support:
- Analyze data from Facilities databases for insights.
- Support negotiations of collective bargaining agreements.
- Manage the Districts permits and SchoolDude systems.
This position is vital for ensuring the longterm financial sustainability of the department and by extension Boston Public Schools.
Qualifications Required:
- Bachelors degree
- 35 years of experience in auditing general business or related fields
- Extensive experience managing complex projects in a fastpaced environment with a proven ability to manage highlevel relationships with contractors and school communities
- Extreme proficiency with Microsoft Office Suite (Word Excel PowerPoint) and Google Suite (Gmail Google Sheets/Docs)
- Knowledge of basic financial management principles
- Willingness to learn and adapt demonstrating a drive for continuous improvement
- Ability to design and execute sophisticated financial analyses
- Strong understanding of detailed information while being able to explain it clearly to senior district or city leadership.
- Candidates must have authorization to work in the U.S. by their first day of employment
Qualifications Preferred:
- Masters Degree in accounting finance management or related fields; secondary priority in public policy education or urban planning.
- Multiple years of experience in auditing budgeting accounting or financial management preferably in a public/government setting.
- Excellent public speaking skills including the ability to communicate effectively in public forums and demonstrate sensitivity to a diverse student and employee population.
- Knowledge of Massachusetts Procurement Laws (Ch 3039M Ch 149 Ch 30B Ch 7C & Ch 44 E).
- MCPPO Certified or willing to complete training within the first 6 months of employment.
- Experience in Leases License Memorandum of Agreement (MOA) & Memorandum of Understanding (MOU)
Terms:Managerial D62.
Evening & Weekend Availability Required
The Boston Public Schools in accordance with its nondiscrimination policies does not discriminate on the basis of race color age criminal record physical or mental disability pregnancy or pregnancyrelated conditions homelessness sex/gender gender identity religion national origin ancestry sexual orientation genetics natural or protective hairstyle military status immigration status English language proficiency or any other factor prohibited by law in its programs and activities. BPS does not tolerate any form of retaliation or biasbased intimidation threat or harassment that demeans individuals dignity or interferes with their ability to work or learn. If you require an accommodation pursuant to the ADA for the application process please contact the Accommodations Unit at
Required Experience:
Director
Employment Type
Full-Time
