Asst. Director, Clinical Trial Billing & Analytics, School of Medicine
Asst. Director, Clinical Trial Billing & Analytics, School of Medicine
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
All fulltime university staff are eligible for VCUs robust benefits package that includes: comprehensive health benefits paid annual and holiday leave granted up front generous tuition benefit retirement planning and savings options taxdeferred annuity and cash match programs employee discounts wellbeing resources abundant opportunities for career development and advancement and more. Learn more about VCUs benefits here.
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCUs sponsored research the School of Medicine is internationally recognized for patient care and education.
Position Summary andPrimary Responsibilities:
The Schoolof Medicines (SOM) Clinical Research Office (CRO) is seeking a candidate forthe Asst. Director of Clinical Trial Billing and Analytics position. The Asst. Director Clinical Trial Billingand Analytics plays a key leadership role in supporting the financialmanagement of clinical trials within SOM with a strong focus on accountspayable (AP) accounts receivable (AR) and analytics. He/she will be responsible for leading a teamthat utilizes VCUs clinical trial management system Oncore to reconcilestudy and financial data to accurately bill sponsors track revenue and toreview all study billable VCUH services for claim management. He/she will be responsible for developing andmaintaining AP/AR dashboards and financial analytics tools for the CRO and SOMclinical departments. This position willcollaborate with other SOM CRO teams and the SOM Office of ResearchAdministration on a variety of projects related to clinical trial financial andoperations management. This positionwill supervise 3 or more staff.
CoreResponsibilities
Responsibility1 (5%): Risk Management (for employees with direct fiscal responsibility)
- Demonstrates commitment to risk assessment (considering costs benefit and impact).
- Utilizes identified internal control mechanisms for self and the team
- Practices routine verification of the accuracy of data
Responsibility2 (20%): CT Billing Team and Processes Management
- Oversee the CT Billing team and workflows to ensure compliance with AP and Sponsor invoicing requirements and deadlines
- Ensure all Oncore financial data is current updating on no less than on a monthly basis for all SOM studies
- Provide training and support to all staff and stakeholders on CT Billing processes and reporting tools
- Lead or collaborate as assigned on process improvement initiatives related to schoolwide activation and management of studies.
Responsibility 3 (35%): Sponsor Billing andOncore Revenue Management
- Understand study contracts budgets and coverage analyses to ensure maximum revenue recovery on clinical trials for all items to be paid by study sponsors.
- Understand OnCore protocols and financial calendars verify OnCore data is consistent with study contract and budgetary terms agreed upon. Notify SOMCT/OnCore team if discrepancies are found.
- Use verified OnCore data to invoice sponsors for all study billable items not automatically paid by sponsors through receipt of study case report forms. Routinely follow up with sponsors to ensure there arent delays in payment.
- All assigned studies should be reviewed monthly to identify if activity has occurred that needs to be invoiced.
- Work with study coordinators to verify study invoiceable items tests or procedures as necessary.
- Match sponsor payments to study activity in OnCore for visit level study level and invoiceable items. Follow up with study teams and sponsors as needed when payments received do not match what is expected.
- Before study activation complete a review of the study financials in preparation for postaward management. Communicate with preaward finance and the OnCore team for necessary changes prior to activation.
- Ensure all studies that are IRB closed are financially closed within 6 months of study closure notification.
- Followup with investigators and study teams to resolve inquiries related to interpretation of study budget vs. VCUHS billing.
Responsibility 4 (30%): Study activity reviewand VCUH claim vetting
- Review and upload all VCUHS and other study invoices billed for assigned studies into the Research Portal for management and to notify departments when claims are ready for payment
- Verify OnCore patient/visit level study data entered by coordinator/study team supports the invoice(s) received for payment.
- Verify charges are study billable according to the coverage analysis and study calendar
- Utilize the VCUH research chargemaster pricing sheets and Oncore subject data to review claims for accuracy and communicate with VCUH Revenue cycle if errors are identified that need correction
- Develop and maintain a process to follow up on all outstanding items with all parties involved.
- Notify SOMCT if a study was billed for new charges not on the current coverage analysis or in the finalized budget and contract
Responsibility 5 (10%): Study Analytics
- Provide monthly financial summaries to SOM leadership and departments related to revenue recovery and claim management for clinical trials
- Develop tools and dashboards to help departments know what billable study activity is expected but not yet billed
- Identify ways to better manage AR/AP with the EPICOncore billing integration
- Collaborate with the SOM Research Administration (RA) team on best practices for revenue management and expenditures
Minimum HiringStandards:
- Demonstrated knowledge of federal regulations as well as protection of human subjects and HIPAA
- Strong problem solving analytical organizational and time management skills are essential including the ability to adapt to frequent changes in work
- Must be precise thorough and reliable with the ability to perform daily activities with minimal supervision
- Must have excellent customer services skills as well as written and verbal communication skills
- Ability to work collaboratively and cooperatively in a large complex organization and in a diverse work environment as part of a team of analysts.
- Be able to read and interpret complex clinical research contractual and budget terms.
- Bachelors degree in accounting finance business administration healthcare administration or a related field
- Knowledge on Oncore and experience working in an academic medical center is preferred
- Minimum of five years of progressively responsible experience in clinical research billing healthcare finance or related financial operations including at least 2 years in a supervisory or leadership role.
- Financial management experience is preferred
- Ability to manage multiple priorities in a fastpaced environment while ensuring accuracy and compliance
- Proven ability to develop and maintain financial dashboards reports and analytic tools
- Demonstrated experience working in and fostering an environment of respect professionalism and civility with a population of faculty staff and students from various backgrounds and experiences or a commitment to do so as a staff member at VCU.
Position will remain open until filled.
The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.
VCU is committed to hiring veterans! VCU will include a veterans period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!
Liliana Valladares
Required Experience:
Director
Employment Type
Full Time
