Office Assistant 2 - Human Services
Office Assistant 2 - Human Services
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Job Description
Description
As a grant funded Limited Duration position employment may last up to two years.
The role is hybrid with one to two days in office 8:30 5:00 with some evenings supporting board meetings.Position Summary
Why Its a Great Opportunity:
Were looking for an administrative professional who brings strong customer service and office support experience to our team. In this role youll help us support vital Community Action programs including the Birth to 25 initiative.
You will:
- Organize and facilitate meetings for the Birth to 25 Advisory Board and the Citizen Action Board including scheduling logistics and taking notes. These meetings are held in the evening.
- Provide administrative support to colleagues across the division by coordinating events preparing reports and correspondence and helping us keep accurate financial records.
- Communicate regularly with team members and partners in person and through email phone video conferencing and instant messaging.
- Help us stay organized on track and focused on our shared goals.
Why Its a Great Department:
Pierce County Human Services is the community and human services arm of the Pierce County government. It is the largest contributor to Pierce Countys safety net providing services and funding to nearly 170 agencies and governmental jurisdictions. The department collaborates with its community partners including other public and nonprofit funders and service providers to understand current and emerging community and human services needs. The department strives to create and invest in a comprehensive and integrated regional services system.
We encourage you to learn more about our department by clicking here.
How to be Successful in the Role:
We are looking for someone with comfortable managing multiple tasks and staying organized in a fastpaced environment. Who is skilled in Microsoft Office tools like Word Excel PowerPoint Outlook and Teams. Someone who pays attention to details is curious flexible and open to learning new systems and tools. And someone with a growth mindset who enjoys working as part of a team and giving back to the community.
Your Future in this Role:
Throughout the onboarding process you will meet with the Supervisor and program staff to regularly discuss expectations set goals identify priorities and gain familiarity with current policies procedures and strategic measures. Pierce County offers professional development through the Leadership Certification program robust online learning and other training opportunities throughout your career to ensure your success. This position offers multiple career growth and promotional opportunities in Pierce County to build a great career.
Core Daily Responsibilities:
- Prepare a variety of routine material and correspondence from written material and recording; proofread and ensure correct grammar spelling punctuation and capitalization on department correspondence.
- Organize maintain and retrieve information and documents from files and records.
- Process requisitions vouchers and invoices; validate payments and place orders for department.
- Perform timekeeping functions for work unit or department; complete time records; compute time; maintain leave status records and monitor leave balances.
- Maintain simple bookkeeping financial and statistical records requiring some technical accounting knowledge; receive and receipt various payments fees and fines; makes proper distribution and record entries or code incoming material for further processing.
- Perform receptionist and general office duties; respond to routine inquiries by telephone or personto person; fulfill requests for publications or office supplies.
- Take minutes at meetings. Operate standard office equipment such as copiers typewriters personal computers or word processors postage machines calculators and recorders. May verify code and proofread input and output data.
A classification description with a more detailed list of essential functions can be foundhere.
Qualifications
- One year of general clerical work experience.
- Additional education or related experience may substitute for the recruiting requirements.
- A valid Washington State drivers license may be required when travel is required for the position.
- Upload a resume with your application.
As a condition of employment the applicant will need to authorize and complete a background check. Information received from the background check is reviewed casebycase and will not necessarily remove an applicant from consideration.
Supplemental Information
To be considered for this opportunity please:
- Complete and submit a detailed online Pierce County Employment Application by selecting APPLY above or go to: you have a question about this opportunity please email the Recruitment Team atand specify the Job Number and Title.
- Upload a resume.
- If you do not have internet access you may visit your local public library or any WorkSource location and use their computers.
- Individuals needing accommodation in the application testing process or need this job announcement in an alternative format may call Human Resources at (253)at least two days prior to the need.
At Pierce County diversity equity and inclusion means commitment not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit develop and maintain a talented workforce from various backgrounds cultures lifestyles and perspectives committed to our vision. Employees of the County have local direct and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home
We are unable to sponsor or take over sponsorship of an employment visa at this time.
Employment Type
Full Time
