Administrative Assistant III- Office Of School Leadership 1.0 FTE

To perform this job successfully an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein employees may be required to perform duties not specifically spelled out in the job description.

Administrative Assistant III

Job Class Code: 7765

Position Type: Hourly

Job Type: Classified

Pay Grade*: G 05

(*salary calculations are based on verified education and related experience levels)

Reports To: Superintendents Designee

Supervises: N/A

JOB SUMMARY

Perform a wide variety of specialized and responsible secretarial and administrative support duties for a Director level administrator; organize and coordinate office activities and communications to assist the Director with assigned functional areas of responsibility.

ESSENTIAL JOB FUNCTIONS

• Train and provide work direction to departmental clerical support staff as assigned; monitor office workflow and assure compliance with established timelines procedures and standards of quality.
• Receive process and route mail; order issue and maintain department supplies forms and equipment.
• Operate a computer terminal and microcomputer to maintain records and generate reports lists and other materials; utilize word processing and other software as required.
• Type a wide variety of materials such as correspondence reports contracts forms applications memoranda and other documents.
• Respond to requests for information from students staff and the general public regarding District programs policies procedures and regulations.
• Coordinate and compile Board Agenda materials.
• Compile information and data for a variety of reports; organize type and print reports and other written materials related to assigned office functions.
• Schedule meetings conferences and appointments for the Director; maintain the Directors calendar; arrange travel accommodations as necessary.
• Prepare and maintain a variety of records logs and files including purchasing orders payroll and other information of a confidential nature; maintain confidentiality of information and records.
• Research review check correct and compile a variety of information; verify data for accuracy completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.
• Coordinate communication between the Director and District administrators personnel students educational institutions vendors other outside organizations and the public; obtain and provide information coordinate activities and resolve problems.
• Perform a wide variety of specialized and responsible duties independently in support of functions delegated to a Director level administrator; interpret and apply rules and regulations as appropriate; perform duties to assist with administrative detail as appropriate.
• Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
• Performs other duties as assigned.
• Maintains regular attendance.

KNOWLEDGE AND ABILITIES

• Modern office practices procedures and equipment.
• Recordkeeping and report writing techniques.
• Correct English usage grammar spelling punctuation and vocabulary.
• District organization operations policies and objectives.
• Oral and written communication skills.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws.
• Interpersonal skills using tact patience and courtesy.
• Telephone techniques and etiquette.
• Operation of a variety of office equipment such as a computer fax machine calculator copiers and other machines as required; enter data into a computer as assigned.
• Perform secretarial and administrative assistant duties.
• Read interpret apply and explain rules regulations policies and procedures.
• Type at an acceptable rate of speed.
• Work independently with little direction.
• Establish and maintain effective working relationships with others.
• Meet schedules and timelines.
• Prepare reports by gathering and organizing data from a variety of sources.
• Work confidentially with discretion.
• Analyze situations accurately and adopt an effective course of action.
• Communicate effectively both orally and in writing.
• Work efficiently with many interruptions.
• Operate a variety of office equipment such as a computer fax machine copiers and other machines as required; enter data into a computer as assigned.
• Make arrangements for meetings and conferences.
• Maintain a variety of files records and logs.
• Plan and organize work.
• Provide work direction to others as assigned.

QUALIFICATIONS

Education and Experience:

• High school diploma or G.E.D. Certificate
• Five years of responsible secretarial experience involving the use of word processing and recordkeeping software.

Licenses or Certifications:

• N/A

Special Requirements:
Must take all required clerical assessments and earn a passing score.

PHYSICAL DEMANDS

• Requires the ability to lift carry push or pull light weights up to 30 pounds.
• Requires bending squatting crawling climbing reaching.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires the ability to communicate effectively using speech vision and hearing.
• Work is performed while standing sitting and/or walking.

Job Description Creation Date:

01/1999

Revision Dates:

07/2011
07/2012
10/2024

The Fayette County Board of Education is an Equal Opportunity Employer. The Superintendent shall adhere to a policy of equal employment opportunity in all personnel matters. No person shall be subjected to discrimination in regard to employment retention promotion demotion transfer or dismissal because of race color religion sex (including sexual orientation or gender identity) genetic information national or ethnic origin political affiliation age or disabling condition or limitations related to pregnancy childbirth or related medical conditions.