Secretary - Chief Academic Officer
Secretary - Chief Academic Officer
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Job Description
Reports To: Chief Academic Officer
Duty Days: 238 Days
Wage/Hour Status: NonExempt
Pay Grade: AS07
Date Updated: 05/2025
Qualifications:
College hours high school diploma or GED
Proficient software experience with MS Word Excel Power Point and Adobe
Proficient file maintenance skills
Proficient proofreading skills
Excellent organization communication and interpersonal skills
Initiative and good judgment in working with the public employees and administrators
Excellent clerical skills with productivity under pressure
Experience with budget and general bookkeeping
Ability to follow procedures with minimal supervision
Work with confidential material
Exhibit strong public relations skills
Primary Purpose:
Provide secretarial assistance and office management for the Chief Academic Officer.
Major Duties and Responsibilities:
- Perform secretarial duties for chief academic officer; draft/prepare correspondence for signature maintain files process telephone calls maintain calendar on Outlook process/log mail receive visitors/patrons.
- Coordinate communications among chief officers other departments and campuses.
- Prepare agenda for meetings i.e. the curriculum department cabinet and staff meetings.
- Take accurate minutes at staff and curriculum meetings to distribute to executive staff.
- Prepare Board agenda documents from the curriculum and instruction department and submit in a timely manner to the Board secretary.
- Assist in the preparation of departmental reports evaluations and presentations.
- Update materials/information in departmental manuals process guides and the departments organizational chart.
- Contact/schedule appointments with other executive departments/campuses.
- Assist financial clerk/secretary in placing orders for supplies materials and equipment.
- Serve as TCP manager for the immediate office of curriculum and instruction.
Equipment Used:
Personal computer/laptop typewriter printer copier calculator and fax machine.
Working Conditions:
Work with frequent interruptions maintain emotional control under stress. Repetitive hand motions. Occasional prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Required Experience:
Chief
Employment Type
Full-Time
