Administrative Business Prof/S

Position Summary

The Department of Human Development and Family Studies (HDFS) seeks an Administrative Business Professional to supervise support staff manage the operations of a large complex unit and assist in planning forecasting and implementing fiscal and administrative procedures.

This position reports directly to the HDFS Department Chair. The successful candidate will manage the unit budget along with complex multisite fiscal/budgetary and human resources activities related to federal state and foundation grants and those related to subunits in the department including the Child Development Laboratories (CDL) and Couple and Family Therapy Clinic (CFTC); complies projects and assists in preparing departmental fiscal and operational reports; assists in the operational activities of the unit including assisting the Department Chair in designing implementing and evaluating departmental financial plans policies and procedures; serves as the liaison with directors and administrators on budget personnel and/or operational matters of the unit; requisitions supplies equipment and services for the unit; coordinates long and shortterm space allocations and building planning in concert with the Department Chair; supervises support staff including hiring training evaluating and disciplining staff (includes support staff and students); resolves employee complaints and grievances; processes personnel research and service projects; complies and analyzes information in order to produce statistical and financial reports that forecast departmental fiscal functioning and economy; exercises strong interpersonal skills in interfacing with faculty staff students and stakeholders including upholding these skills across all situations and types of deadlines; leads strong communication within and outside of the unit such as with the College and University administrators and outside agencies/businesses; assists with special activities such as department events involving department and college alumni.

Typical Duties Include:

• Budget Management
  • Prepare monitor and reconcile departmental budgets (operating CDL CFTC research grants endowments)
  • Forecast future financial needs
• Financial Reporting
  • Generate and interpret monthly financial reports
  • Oversee internal and external financial accounts and controls.
• Compliance & Policy Enforcement
  • Ensure departmental spending aligns with university state and federal regulations
  • Monitor audit trails and internal controls
• Purchasing & Expense Approval
  • Approve or oversee purchases travel reimbursements and procurement card use
  • Authorize expenditures within designated limits
• Child Development Lab (CDL) PostAward Grant Oversight
  • Monitor CDL grant budgets postaward
  • Coordinate with preaward staff and principal investigators (PIs) for fund allocation and expense tracking
  • Complete HR tasks for department grant accounts
• Training & Support
  • Train staff and faculty on financial systems and procedures
  • Serve as a resource for financial questions
• HR Support
  • Hiring faculty staff TOC and students.
  • Managing job postings interviewing candidates and making hiring decisions.
  • Onboarding new employees.
  • Interpreting and enforcing university policies and procedures.
  • Maintaining employee records
  • Preparing and processing HR documents

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a fouryear college degree program in a businessrelated field or in a field which corresponds to the particular department of employment; three to five years of related and progressively more responsible or expansive work experience in office procedures and administration; experience in a supervisory role; experience with word processing database spreadsheet presentation software and/or desktop publishing web page software; or an equivalent combination of education and experience.

Desired Qualifications

Experience involving fiscal/budgetary forecasting with complex multisite budgets involving subcontracts. Experience administering pre and postaward activities related to federal state and foundation grants. Experience with the management of multiple budgets related to subunits within a department. Experience in longrange strategic planning. Knowledge of the university budget process policies and regulations. Knowledge of university policies and procedures related to fiscal and human resource operations. Knowledge of academic and nonacademic hiring procedures. Experience with EBS software for financial and HR systems including PageUp SAP and Business Intelligence.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin citizenship age disability or protected veteran status.

Required Application Materials

Cover Letter Resume and the Names and Contact Information for Three (3) Professional References.

Work Hours

STANDARD 85

Website

Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remotefriendly. Remotefriendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends May:55 PM