Administrative Assistant (119124)
Administrative Assistant (119124)
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1 Vacancy
Job Description
Work Place Flexibility: Hybrid
Legal Entity:Entergy Services LLC
***This is a hybrid position in New Orleans LA. Relocation assistance and sponsorship is not provided. The official title will be AsstAdministrative II Sr depending on the candidates qualifications and experience. ***
***Successful completion of the EEI SASS test is required to be considered for this position***
Job Summary/Purpose
This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments coordinating incoming mail maintaining the calendar making travel arrangements arranging meetings etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support accurately producing a variety of reports and presentations using the appropriate software for word processing graphics and spreadsheets preparing and/or updating functionally related reports and records developing and/or participating in special projects.
Job Duties/Responsibilities:
- Provide secretarial and administrative support to Staff and Managers.
- Manage calendar schedule events travel arrangements departmental meetings and arrange conference calls.
- Manage correspondence and routine documents and presentations given minimal direction. Prepare documents spreadsheets presentations interoffice correspondence and copies.
- Manage administrative affairs of the department including invoice processing supply equipment procurement training records etc.
- Handle multiple assignments work within deadlines and maintain confidentiality of departmental issues.
- Be proactive in forwarding work issues to the appropriate managers/supervisors.
- Process expense reports and input employees worked hours into the system.
- Coordinate with executive and senior administrative staff to handle requests and queries from supervisors and/or managers.
- Various additional duties or assignments requested by senior management.
Minimum Requirements
Minimum education required of the position
Typically requires vocational training apprenticeships or the equivalent experience in related field (not typically required to have a fouryear degree).
Minimum experience required of the position
AsstAdministrative II (S): 24years of relevant work experience required.
AsstAdministrative III (S): 46years of relevant work experience required.
AsstAdministrative Sr (S): 6 years of relevant work experience required.
Any certificates licenses etc. required for the position
Must be EEI SASS test recommended.
#LITR1
#LIHYBRID
Primary Location: LouisianaNew OrleansLouisiana : New Orleans
Job Function: Information Technology
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT
Number of Openings: 1
Req ID: 119124
Travel Percentage:Up to 25%
An Equal Opportunity Employer Minority/Female/Disability/Vets. Please click here to view the EEO page or see statements below.
EEO Statement:The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex gender sexual orientation gender identity or expression national origin age disability genetic information marital status amnesty or status as a protected veteran in accordance with applicable federal state and local laws. The Entergy System of Companies complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including but not limited to recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race color religion sex gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
Accessibility:Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant employee or third party on his or her you are an individual with a disability and you are in need of an accommodation for the recruiting process please clickhereand provide your name contact number the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
Additional Responsibilities:As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
The nonconfidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please to schedule a time to review the affirmative action plan during regular office hours.
EEI Testing:
One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through preemployment testing. If this position does require an EEI test the type of test will be located under the qualifications section of the job posting. If you are invited to a test session we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and numberof questions. Also keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website Logon ID: entergy password: practice test (2 words).Travel expenses incurred in connection with EEI testing are nonreimbursable.
In addition to EEI testing there is also FitforDuty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require FitforDuty testing the type of test will be located under the qualifications section of the job posting.
WORKING CONDITIONS:
As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.
Employment Type
Full-Time
