Sr. Assoc, Administrative Services

Job Description

Sr. Assoc Administrative Services AR&D

The Associate Vice President of Analytical Research & Development in our companys Research Labs has an opening for a Sr. Assoc Administrative Assistant. Candidates must have an interest in and ability to work successfully in a fast paced complex work environment. The ideal candidate is a highly motivated and polished professional capable of prioritizing work demonstrating exceptional organizational and proactive problemsolving skills professional communication skills flexibility and teamwork as well experience navigating across an enterprise to access resources and solutions as needed.

Some job responsibilities include but are not limited to:

• Administrative support to include extensive calendar management meeting management (including meetings with external colleagues) phone coverage processing expense reports coordinating travel and updating weekly schedules.

• Work requires the coordination and performance of multiple tasks and technical skills related to own work assignments.

• Coordination of work and tasks will require individual to work well with colleagues across sites

• Interact with team colleagues and understand administrative interdependencies in work

• A working knowledge of the priorities of the team which allows for an efficiently run department and a focus on key aspects of work.

• Produces/completes various work assignments requiring advanced analytical ability independent judgment creativity and problem solving skills with minimal supervision.

• Communication skills must be at a level to effectively interact with our companys executives and their assistants as well as internal/external clients both onsite and remotely to maintain relations

• May coordinate special projects within the division/area.

Location/commute

• This role is based at our West Point Pa Site

• We offer a hybrid setup combination of an inoffice (3 days) & remote/offsite (2 days).

• This position cannot be 100% remote.

Position Qualifications:

Education Minimum Requirement:

• High School Diploma or Equivalent

Required Experience and Skills**:

• Minimum of (10) years Administrative Assistant experience

• Minimum of (5) years Administrative experience supporting Executive Directors and above (preferred AVP level roles)

• Advanced computer skills using Office 365 (MS Outlook Word Excel Power Point Visio Concur)

• Digitally savvy with intellectual curiosity to learn more in the digital space

• Ability to handle and prioritize a large number of simultaneous assignments

• Demonstrated experience scheduling and coordinating complex multileg domestic and international travel and processing Visa/Passport Applications

• Event Planning/Coordination experience

• Extraordinary attention to detail and handling of confidential/sensitive information

• Outstanding communication and people skills

• Proficiency with SAP Workday Ariba or related software programs preferred.

#MSJR

Under New York City Colorado State Washington State and California State law the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors which may include but not be limited to the primary work location and the chosen candidates relevant skills experience and education.

Expected salary range:

$76000 $119700

Available benefits include bonus eligibility health care and other insurance benefits (for employee and family) retirement benefits paid holidays vacation and sick days. For Washington State Jobs a summary of benefits is listed here.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co. Inc. Rahway NJ USA also known as Merck Sharp & Dohme LLC Rahway NJ USA does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no preexisting agreement is in place. Where agency agreements are in place introductions are position specific. Please no phone calls or emails.

Employee Status: