Federal Executive Administrator (17175)
Federal Executive Administrator (17175)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Come Build Your Career at Aecon!
As a North American leader in infrastructure development Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation at the forefront of transformational change in transportation and energy and partnering every day to build connect power and strengthen our communities.
At Aecon you can count on:
- Safety Always. Our number one core value. If we cant do it safely we dont do it at all.
- Integrity. We lead by example with humility and courage.
- Accountability. Were passionate about delivering on our commitments.
- Inclusion. We provide equitable opportunities for everyone.
We lead the infrastructure industry with purpose and our people are at the heart of everything we do. So we invest in our people just like they invest in us!
At Aecon we:
- Ensure you and your family receive the services needed to support your mental emotional and physical wellbeing.
- Believe in helping you build your career through our Aecon University and Leadership Programs.
- Are committed to supporting and investing in inclusive work environments through initiatives like Diversity Equity Inclusion & Accessibility training our Aecon Women in Trades and Aecon Diversity in Trades programs and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a leader in sustainable construction.With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.
Our business success relies on strong execution and continuous improvement driven by the diversity expertise and teamwork of our people. Were always searching the globe for innovative collaborative minds to join our bestinclass Aecon community!
Reporting to the Sr Director Federal Services the Federal Executive Administrator is responsible for the daytoday support of business activities including new business pursuits operational support and administrative functions.
What Youll Do Here
Proposal Data Collection/Analysis
- Maintain Federal prospect list
- Collect analyze trend and report on proposal data to develop metrics to identify areas for improvement
- Capture Project experience and maintain active database of federal projects
- Support Proposal development to ensure consistent professional grammatically correct content in final submittal documents
Operational Support
- Coordinate with project leadership to identify and compose communication on employee/team achievements for timely recognition and celebration
- Track review and analyze social media metrics to determine effectiveness of messaging and outreach efforts
- Support preparation of social media content relative to our federal team accomplishments
- Edit Compose policies processes and procedures to support the federal business by collaborating with department heads
- Transfer existing and new policies and procedures into an integrated management system
- Develop easy to follow operational work flows to improve communication and operational integration
- Maintain records
Administrative Responsibilities
- Support Senior Leadership in the pursuit/execution of federal business
- Coordinate and maintain senior leadership calendars
- Book and maintain meeting rooms as required
- Order office supplies
- Arrange Meetings and maintain meeting minutes
- Backfill other office administrators in corporate business functions as needed
- Other duties as assigned
Travel Arrangements & Expenses
- Make travel arrangements for senior leaders as required
- Complete expense reports and submit to Concur for processing in accordance with company policy
- Update and maintain travel profiles
- Assist in Conference event planning including trade show exhibit displays
What You Bring To The Team
- Post secondary education in Business Administration or similar
- Minimum 5 years of experience in a administrative role
- Applicant must be a United States Citizen
- Selfstarter resourceful and able to work independently
- Excellent organizational skills to prioritize tasks efficiently plan develop solutions and maintain records
- Ability to prioritize tasks and handle multiple projects on tight deadlines
- Effective communication skills verbal and written; dealing tactfully with peers clients visitors and suppliers
- Experience with operational procedure writing and documentation
- Knowledge of work flows Documentum/Aconex considered a plus
- Excellent computer proficiency using MS Office Products to produce integrated products using Word Excel and Powerpoint
- Experience working in a Sharepoint environment
- Skilled in the development and utilization of forms
- Ability to interact professionally with collogues and visitors
- Flexibility to adapt to changing priorities and demands
- Experience in developing dashboard metrics
- Must be able to maintain sensitive issues in a confidential manner
- Knowledge and compliance of Aecon safety policies and procedures
Aecon fostersdiversity inclusion and belonging within and across our organization. We consider all applicants for positions without regard to race color religion sex national origin age mental or physical disabilities veteran status and all other characteristics protected by law.
We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC) and to meeting the accessibility needs of persons with disabilities in a timely manner through the implementation of the requirements of the EEOC and its applicable regulations. If you require accommodation under the EEOC during any step of the application process pleaseclick here.
At Aecon we deeply appreciate the dedication and skills cultivated through military service. We encourage veterans to apply recognizing the diverse perspective resilience and leadership abilities you bring. Your experiences are invaluable assets as we strive towards our shared goals.
Required Experience:
Unclear Seniority
Employment Type
Full Time
