Office Manager
Office Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Details
Description
Position Summary:
The Office Manager for Developmental Disabilities Administration is responsible for the overall smooth operation of the department
as regards clerical Petty cash program billing including monitor program units and office management functions.
Primary Responsibilities and Essential Functions of Position:
- Handles correspondence reports mailings registrations etc. for senior administrative staff.
- Receives telephone calls and incoming mail. Relays messages answers routine inquiries and routes technical inquiries to the appropriate staff member.
- Assists in the management of agencywide projects (sometimes taking the lead) securing information from sites and reporting issues with completion.
- Assist DD administration staff with securing supplies equipment etc.
- Maintains copies of paid invoices.
- Reconciles and summarizes spending on corporate credit card once statement is received. Submits summary to accounting after CPO and additional sign off.
- Note taking for department meetings.
- Oversees petty cash for department.
- Creates and distributes program specific OT reports.
- Orders and maintains office supplies.
- Work with senior staff on documents required for AR report.
- Establishes and maintains all required files.
- Maintains DD Day Divisions central records for offsite file storage at Iron Mountain.
- Maintains the DD Docs Sharepoint and the DD Directory for day services.
- Coordinates and orders refreshments for meetings conferences and special departmental events.
- Abides by all HeartShare policies and procedures.
- Represent HeartShare both within and outside the organization in a manner that promotes the Mission Vision Values and Goals of the agency.
- Remains sensitive and responsive to cultural and religious differences present in the agencys service population and staff.
- Undertakes any additional tasks and initiatives as assigned by the Vice President for DD Day Services.
- Answer and direct phone calls.
- Create calendars and fliers.
- Assist in updating department documents.
- Assist and prepare spreadsheet for monitoring completion of assigned tasks for the programs.
Qualifications
- Minimum high school diploma or G.E.D. in addition to administrative or office management training at an accredited program.
- Minimum three years experience as an office manager or administrative assistant.
- Knowledge of basic business formats/etiquette for correspondence memorandums reports etc.
- Proficiency in the Microsoft Office suite of products including Word Excel PowerPoint Sharepoint etc.
- Ability to think clearly and independently and to work well under multiple pressure and deadlines.
- Good oral and written skills. Appropriate personal presentation.
- Flexibility and strong work ethic. Team player.
- Willingness to take on additional tasks or work beyond normal work hours.
Benefits
What we offer once YOU join our growing family:
At HeartShare we offer a comprehensive benefit package based on fulltime/parttime status. You can expect:
- Rewarding Work in a team environment.
- Paid vacation sick personal days and holidays.
- 403(B) retirement plans with employer contribution.
- Health dental vision and life insurance.
- Employee Assistance Program (EAP).
- Flexible spending account (Dependent Care Medical Parking and Transit).
- Employee Appreciation Programs and Events.
- Tuition Assistance Program.
- Professional Development opportunities.
- Gympass Discount
- Verizon Wireless Discount.
- BJs Membership discount.
- Discounts on Broadway tickets movie tickets theme parks sporting events gift certificates & more
HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process please reach out to
About HeartShare
Who WE ARE:
For over one hundred years HeartShare has dedicated itself to improving the lives of people needing special services and support. The HeartShare team now 2100 employees and growing helps individuals develop to their fullest potential and lead meaningful and enriched lives. Tolearn more about HeartShare please visit our website ator follow us onTwitterLinkedInYouTubeInstagramFacebook
Required Experience:
IC
Employment Type
Full-Time
