Medical Records Coordinator, Skilled Nursing

Community Health System

Posted on : 17-05-2025

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1 Vacancy

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Job Location

Fresno, CA - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 17-05-2025

Job Description

Overview

*All positions are located in Fresno/Clovis CA*

Opportunities for you!

Consecutively recognized as a top employer by Forbes
Tuition reimbursement education programs and scholarships
Vacation time starts building on Day 1 and builds with your seniority
403(b) retirement plan with up to 8% matching contributions

Commitment to diversity and inclusion is a cornerstone of our culture at Community. All are welcome as valued members of our community.

We know that our ability to provide the highest level of care begins with taking care of our incredible teams. Want to learn more Click here.

Responsibilities

The Medical Records Coordinator is responsible for organizing and maintaining accurate and secure medical records for the skilled nursing facility. Duties include reviewing resident electronic health record (EHR) documentation and provider visit documentation; monitoring of notes and reporting findings to the clinical and interdisciplinary team (IDT); EHR filing/scanning; and setting up and closing resident charts. The Coordinator works collaboratively with the systems HIM department staff to prepare records for offsite storage retention record destruction and ensure the safeguard and protection of patient health information. Additionally this role supports the release of medical records for continuity of care and other authorized purposes ensuring compliance with organizational policies and regulatory standards.

Accountabilities

1. Manages facility census and works collaboratively with facility business office team.

2. Completes reviews of resident EHR documentation and reports findings to the leadership team.

3. Monitors EHR data and provides results to the clinical team and IDT highlighting omissions or other documentation needs that require followup action.

4. Monitors and ensures provider visits have corresponding visit documentation in the EHR (per regulatory requirements).

5. Ensures offsite appointments are captured in the EHR with visit summary and/or new orders.

6. Sets up new admission charts and closes resident charts upon discharge.

7. Completes EHR scanning filing and thinning of residents soft charts. Retrieves and delivers health records as needed.

8. Processes internal and external requests for release of records. Follows CHSs Release of Information and faxing policy and procedures safeguarding the patients confidentiality.

9. Protects and safeguards health records ensuring confidentiality and compliance with HIPAA and other regulatory standards.

10. Answers and processes incoming telephone calls faxes and email communications from internal and external customers requesting information.

11. Reviews and prepares medical records and miscellaneous resident information for offsite storage retention or permanent destruction in accordance with policy and procedure and in collaboration with the CHS HIM department.

12. Serves as a liaison between the skilled nursing facility and the CHS HIM department for systemlevel initiatives and updates.

13. Maintains effective communication and collaborates with facility staff and other departments to resolve discrepancies or issues.

14. Provides training or support to staff on documentation and EHR processes as needed.

15. Perform other jobrelated duties as assigned.

Qualifications

Education

High School Diploma High School Equivalency (HSE) or Completion of a CHS Approved Individualized Education Plan (IEP) Certificate required

Successful completion of a college level course work or medical terminology course preferred

Experience

2 years of medical record experience required

Microsoft Office (e.g. Outlook and Excel) and basic data entry skills required

Experience with PointClickCare or EHR systems (preferably in a Skilled Nursing facility/setting) preferred

Disclaimers

Pay ranges listed are an estimate and subject to change.
If any bonuses are noted they are only applicable to external hires meeting criteria.

Required Experience:

Employment Type

Unclear

Company Industry

Key Skills

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About Company

Community Health System

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Medical Records Coordinator, Skilled Nursing

Community Health System

Job Description

Overview

Responsibilities

Qualifications

Disclaimers

Employment Type

Company Industry

Key Skills

About Company

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