Payroll Administrator/HR Generalist
Payroll Administrator/HR Generalist
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$ 52500 - 56500
1 Vacancy
Job Description
Our Mission: Since the 1893 World Columbian Exposition our organization has aimed to connect people to the natural environment and human history.
Join our team and enjoy a benefits package that truly supports your wellbeing and lifestyle:
Comprehensive Health Coverage: Including medical dental vision plans and even pet insurance.
Financial Security: Life and disability benefits plus a 403(b) savings plan to help you plan for the future.
WorkLife Balance: Generous paid time off paid sick leave and paid holidays to ensure you have time to recharge and spend with loved ones.
Exclusive Perks: Enjoy great employee discounts and complimentary general admission to participating cultural institutions.
Were dedicated to enhancing your life both at work and beyond!
What you will do:
As a Payroll Administrator/HR Generalist you will be responsible for processing biweekly payroll for the Museum hourly salaried staff members and interns ensuring accurate and timely payroll processing including maintaining employee files by administering personnel changes into the HRIS system (ADP WorkForce Now) and also assisting with facilitation of new hire orientation onboarding procedures training new employees and other related activities.
This position is hybrid working both remotely and onsite.
Payroll Administration Duties:
- Perform payroll data entry biweekly for timely payroll processing for over 500 employees and interns
- Review timesheets providing oversight by communicating with department directors and/or managers on timekeeping edits and approvals
- Provide training on timekeeping software (ADP eTime) problemsolving timekeeping issues and reviewing timekeeping data for accuracy prior to processing payroll
- Initiate and maintain the accuracy of employee records by manually entering and auditing the HRIS for all employee record changes including status changes pay rate changes new hires terminations tax withholdings and direct deposit information
- Process necessary documents from payroll and insurance providers to ensure accurate recordkeeping and proper deductions
- Manages pretax transportation programs and vendor remittance
- Perform HRIS reporting including monthly reporting for senior management
- Running regular audits of HR data maintaining all HR databases reporting issues to be corrected and designing and maintaining customized HR reports
- Maintain the integrity and confidentiality of human resource files
- Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
- Assist with annual compliance audits and federal filings
- Support compensation planning; review pay grades for all positions and create & maintain job families
- Performs benchmarking and completes salary surveys on behalf of the organization
Human Resources Generalist Duties:
- Administer the new employee onboarding process and facilitation of orientation providing a welcoming and inclusive experience
- Answer frequently asked questions from new hires and employees relative to standard policies benefits hiring processes etc.; refer more complex questions to the appropriate seniorlevel staff member
- Maintain and develop employee policies keep abreast of regulatory changes and ensure compliance
- Support monthly budget reconciliation invoice processing and expense tracking for the Human Resources department
- Manages verifications of employment
- Serve as backup for conducting exit interviews
- Assist in annual compliance training administration
- Assist in event planning and administration for internal HR organized events
- Provide excellent customer service internal and external
- Perform other duties as assigned
Qualifications and Working Conditions:
- 3 years in payroll administration within an HRIS system preferably ADP Workforce Now.
- 2 years of experience in general HR.
- Bachelors Degree in Human Resources nice to have PHR or SHRMCP
- Proficient with or the ability to quickly learn human resource information systems (HRIS) and similar computer applications; ADP experience preferred
- Advanced with spreadsheets (Excel and Google) and data analysis and manipulation
- Experience with a collective bargaining agreement preferred
- Proficient with Microsoft Word Excel PowerPoint and/or Google Workspace
- General knowledge of human resource principles practices and procedures
Pay Range:$52500 $56500
PLEASE READ: *When you apply for multiple positions please make sure to delete your previous resume and cover letter and upload the latest version of your resume and cover letter that is relevant to the job you are applying for every time you apply. This will help our hiring managers access the correct documents. Please note that removing the resume and cover letter will not delete any previously submitted resumes and cover letters.
The Field Museum is an equalopportunity employer. We are committed to providing a workplace free from discrimination embracing diversity and fostering mutual respect. We value the unique perspectives each team member brings which empowers our ability to innovate and overcome challenges.
At the Field Museum we are dedicated to making our career website and recruitment process accessible to everyone. If you encounter any difficulty when using or accessing our online application or if you need a reasonable accommodation for completing your application participating in interviews or any other part of the selection process please reach out to us at .
Required Experience:
Unclear Seniority
Employment Type
Full Time
