Administrative Assistant (Houston) - Commercial Real Estate Finance
Administrative Assistant (Houston) - Commercial Real Estate Finance
Posted on :
17-05-2025
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1 Vacancy
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Job Description
Administrative Assistant Commercial Real Estate Finance
Northmarq Houston TX
At Northmarq you can be part of something special. Northmarq is a unique capital markets resource for commercial real estate investors providing our clients access toexperts in debt equity investment sales loan servicing and fund management. We offer you a career path withbestinclass training and we foster inclusive teams committed to collaboration mentoring and growth. At Northmarq we will help you unlock your potential whether you are an industry veteran or youre just getting new career is waiting. Start something special today.Northmarq was voted by Real Estate Forum as one of The Best Places to Work in Commercial Real Estate!
Northmarq is seeking a highly organized proactive and detailoriented Administrative Assistant with strong communication and interpersonal skills to ensure the efficient operation of the Houston office. This multifaceted role is ideal for someone who thrives in a fastpaced environment and enjoys a combination of administrative operational and event coordination responsibilities. This is a fulltime inoffice position and the individual will report to the Managing Director.
*This position is an inoffice position with an immediate start date.
Position Responsibilities:
Office Management
- Maintain a clean organized and welcoming office and kitchen environment.
- Oversee inventory of office supplies and place orders as needed to ensure continuous stock.
- Coordinate maintenance and repairs for office equipment.
- Act as the main point of contact with property management regarding repairs security and parking.
- Manage incoming mail and outgoing shipments including FedEx coordination.
- Answer and direct rollover telephone calls.
- Greet and direct visitors in a professional manner.
Administrative Support & Deal Coordination
- Provide administrative support for routine deal documentation and preparation.
- Prepare agendas and reports for weekly staff meetings and lender visits.
- Take meeting minutes document followups and track action items.
Event and Meeting Coordination
- Organize and coordinate office events including annual holiday parties and employee luncheons.
- Assist with planning and logistics for onsite and offsite meetings and conferences.
- Manage attendee lists for local industry events and meetings.
- Maintain and update the office calendar with key dates such as industry events employee birthdays and holidays.
Finance and Vendor Administration
- Review and submit vendor invoices to Accounts Payable.
- Prepare and process expense reports for senior staff.
- Maintain vendor relationships and oversee service contracts.
- Negotiate new service agreements as needed.
IT New Hire Onboarding and Marketing Support
- Support as the primary liaison between the office and corporate departments including IT Marketing HR and Accounting.
- Work with the IT team on equipment setup system updates and new hire installations.
- Support HR with onboarding tasks for new employees.
- Assist Marketing with data entry and contact management in Salesforce.
- Coordinate the distribution of promotional materials and marketing content.
Other
- Take on additional office administration tasks and responsibilities as assigned as team and company grow.
What Were Looking For:
- An associates or bachelors degree is preferred
- Minimum 12 years of general office support or internship experience; experience in commercial real estate is a plus
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook); familiarity with Marketing software and Salesforce a plus
- Strong organizational time management and multitasking skills
- Excellent written verbal and interpersonal communication skills
- Professional personable and client serviceoriented
- Proactive with the ability to work independently and collaboratively
- Detailoriented discreet and able to exercise sound judgment with minimal supervision
Northmarq offers a highly competitive benefits package including: medical dental vision paid time off 401K match and an annual discretionary contribution based on business performance paid parental leave and adoption assistance education assistance volunteer paid time off charitable contribution match and so much more!
Employment Type
Full Time
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