Instruction Office Administrative Assistant

Instruction Office Administrative Assistant

Administration

Reports To: Instructional Directors

Pay Grade: Grade 5 Step 1 $19.05 per hour

Schedule: 8 hours per day 52 weeks per year

Job Summary: The Instruction Office Administrative Assistant helps to ensure the efficient and smooth operation
of the instruction department by providing administrative and clerical support.

Preferred Qualifications:

• Relevant Associates or Bachelors degree
• Effective listening speaking and written communication skills
• Exceptional organizational skills
• Detail and task orientated
• Demonstrated knowledge of Google Suite and Microsoft Office Suite
• Ability to be selfdirected responsible cooperative well organized and flexible

Essential Job Functions:

• Greet visitors and answer incoming calls in a friendly and professional manner directing inquiries to theappropriate department member and maintaining a welcoming atmosphere in the office.
• Maintain accurate files while adhering to any privacy and confidentiality guidelines.
• Coordinate appointments/calendars and schedule professional learning events as directed.
• Support the instruction office as needed.
• Support MultiLanguage Learner Coordinator as needed.
• Provide general administrative support to district leadership and staff including scanning filing supplyordering departmental budget processing etc.
• Assist the planning execution and applicable documentation of professional learning events.
• Ability to establish priorities and meet deadlines.
• Ability to interpret educational documents.
• Ability to maintain and deliver a positive cooperative atmosphere for all customers such as staff familiescommunity and business.
• Consistent and reliable attendance.
• Perform other duties as assigned.

Physical Requirements:

While performing the duties of this job the employee is required to stand walk sit use hands to finger handle or feel reach with hands and arms climb or balance stoop kneel crouch or crawl talk hear (in a quiet or noisy environment). The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision distance vision and ability to adjust/focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Work Environment:

The noise level in the work environment is usually quiet to moderate. Work will be performed mostly indoors but some outdoor work may be required.

Mental Functions:
While performing the duties of this job the employee is required to compare analyze communicate both orally and in writing copy coordinate instruct compute synthesize evaluate use interpersonal skills compile and negotiate.

Evaluation:
In accordance with the Administrative Support Staff Agreement.

Terms of Employment:

The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the District.

The Forest Hills Public SchoolDistrictdoes not discriminate on the basis of race color national origin religion age sex (including pregnancy gender identity or sexual orientation) marital status disability genetic information or any other legally prohibited basis in its employment decisions or the provision of services.