Program Assistant (Treatment Court Assistant/Family Law Mediation Coordinator)
Program Assistant (Treatment Court Assistant/Family Law Mediation Coordinator)
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Job Description
Initial Posting Date:
05/14/2025Application Deadline:
05/20/2025Agency:
Judicial DepartmentSalary Range:
$5934 $9206Position Type:
EmployeePosition Title:
Program Assistant (Treatment Court Assistant/Family Law Mediation Coordinator)Job Description:
This is a parttime position (.25 FTE 10 hours per week). The adjusted salary range is $1483.50 $2301.50 per month.
Who We Are
Oregon Judicial Department (OJD) serves the public and the people we serve may be facing challenging life circumstances high levels of stress or confusion about their next work you will do in this role affects members of our community who come to the court to have their cases need people who want to impact their communities value OJDs efforts to remove barriers to access justice services and welcome interacting with the public.
We are committed to building a diverse inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work lived experience and education plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Benefits To You
We pay up to 99% of medical insurance premiums for parttime employees including mental health coverage.
10 paid holidays 2 floating holidays 3 personal business days separate sick and vacation paid leaves (prorated for parttime employees) and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
Salary offers are made with consideration of the candidates education and experience.
Position Highlights
In this role you will act as a coordinator for the mediators who perform domestic relations mediation as required by law. You will coordinate orientation sessions and assign mediators to cases. You will enter a variety of documents into the case management system create reports and prepare and send notices and other correspondence. You will also compile statistics and reports for the Linn County Mediation/Arbitration Commission. This work includes analyzing the number of cases that have been mediated the programs budget and the overall condition of the program.
Additionally you will answer questions from court staff attorneys parties agencies and mediators about document entry case processing family law and domestic relations cases mediation processes and schedules and orientation sessions. The support you provide will be in person at the service counter over the phone and in writing. You will also work closely with program coordinators and partner agencies ensuring that information in the case management system is accurate and remains confidential. Part of your time will be spent processing incoming and outgoing mail.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for REQUIRED Cover Letter and Work History/Resume
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications the Special Qualifications and the Requested Skills and Attributes which are listed below.
Cover Letter (REQUIRED)
Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
In the body of your cover letter please include responses to all Requested Skills and Attributes listed below.
Address the cover letter To the Hiring Manager.
Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume (REQUIRED)
Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
OR
Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information and your letter will be evaluated for grammar spelling punctuation and language use in addition to demonstrated experience.
The application deadline is 11:59 p.m. on the date listed above.
Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidate must have a bachelors degree in business or public administration behavioral or social/human services or a closely related field.
AND
At least one (1) year of increasingly responsible technical or professionallevel program experience that typically supports the knowledge skills and abilities required for the position.
OR
Any combination of education and experience equivalent to five (5) years of experience that typically supports the knowledge skills and abilities for the position.
Special Qualifications
(These must be verifiable.)
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.)
Experience performing a variety of clerical or administrative support tasks that included meeting strict deadlines maintaining accuracy when interrupted or distracted by a noisy work setting and using a computer to input information and complete various tasks including compiling data running reports and maintaining calendars and schedules.
Experience providing customer service to a variety of individuals in challenging circumstances.
Experience writing reports policies and procedures and other documents that provide analyses and recommendations.
Experience identifying handling and securing confidential information and materials.
Experience working in a court or other legal environment is preferred but not required.
Working Conditions
This is a parttime position (.25 FTE 10 hours per week). The work schedule is to be determined but will typically fall between 8:00 a.m. and 5:00 p.m. Monday through Friday. This position is eligible for straighttime compensation for up to 40 hours per workweek and is eligible for overtime compensation for hours worked in excess of 40 per workweek.
Occasional afterhours or overtime work may be required.
Frequent phone and inperson contact with people from diverse backgrounds.
Frequent phone and inperson contact with people who may be facing challenging life circumstances highly stressful situations or trauma.
Long periods of sitting or standing.
Regular use of the following equipment: telephone OJDassigned computer with multiple monitors copy machine fax machine and scanner.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a casebycase basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD you consent to reference checks about your qualifications your workplace performance and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire you will be required to complete the U.S. Department of Homeland Securitys I9 form confirming authorization to work in the United States. OJD will use EVerify to confirm that you are authorized to work in the United States.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify action item asking veterans to attach their documentation will arrive after they have submitted their initial application materials. Visit theOregon job opportunities Veteransweb page for additional details information and resources.
Conduct Expectations
Because of OJDs role in providing justice and upholding the rule of law employees of the department are required to meet the highest standards of professional conduct and ethics while on the job and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer OJD complies with Oregons pay equity law. Salary offers are made with consideration of the candidates education and experience. For more information on pay equity click here.
Employee Benefits
Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program and how to qualify please click here.
Questions and Support
If you require an alternate format to complete the application process callor TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
Workday related information and resources are available here.
For questions about a specific OJD job posting callor email .
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds perspectives and more inclusive we are the better our work will be.
Required Experience:
IC
Employment Type
Part-Time
