Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
Unbottle YOUR Potential at Pepsi Bottling Ventures!
At Pepsi we spread homegrown joy in our special Pepsi Bottling Ventures way! Pepsi Bottling Ventures is the nations largest private bottler and distributor of Pepsi beverages. Pepsi Bottling Ventures is based in NC SC MD & DE.
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Job Description
Pepsi Bottling Venturesis seeking an Executive Administrative Assistant to join our team in Raleigh NC.
Who We Are
We are jointly owned by Suntory and PepsiCo. Suntory is a familyowned business founded in Japan more than 125 years ago that is known globally for their beverages and innovative spirit. PepsiCo has a 125year plus legacy as a global leader in convenient foods and beverages. We represent Suntorys nonalcoholic beverage industry in the United States and have an 80year plus legacy of providing PepsiCo products to the Carolinas and beyond.
What We Do
We make sell and distribute PepsiCo and more beverages. We have the exclusive rights to make sell and distribute directly to stores in our territory the worldrenowned PepsiCo and Keurig Dr. Pepper beverages. These exclusive rights make up the vast majority of our business and cover certain counties across five states.
We also create our own beverages producing and distributing them to our customers warehouses nationally. And we make sell and distribute to our customers warehouses a growing portfolio of beverages nationally. These beverages make up a small but growing part of our business.
What Makes Us Unique
We bring you the beverages you love. We bring PepsiCos and Keurig Dr. Peppers beloved beverages and more to you and our customers. As a part of Suntory we believe in dreaming big and boldly pursuing our dreams growing for good and giving back to society. We innovate to create new beverages like our Natures Twist refreshing lemonade line and we continuously expand our beverage portfolio to bring you and our customers joy.
What We Look for in Team Members
We value integrity teamwork accountability creativity and communication in all we do and expect the same from all team members.
Wed love to receive your application and talk with you about your interest in the position if the overview below describes you.
Role Overview
The Executive Administrative Assistant is responsible for providing administrative support to our Ventures Food & Beverage (VFB) and Food Service Teams.
DaytoDay Responsibilities
Process and track invoices and customer POs for VFB and Food Service; Assist Payable/Accounts Receivable teams for customer/distributor billbacks and writeoffs
Track P&L financials in reporting tools that include SAP UXT Excel and other demand planning tools as they are developed
Assist with the development of and regularly update scorecards and forecasts for VFB Food Service and as assigned on a projectbyproject basis (Examples: Power BI Excel Spreadsheets etc.)
Process new customer and New Item setup; Provide new and existing customer Price change support
Process Bottle Bill payments and reporting
Process ticket requests and food orders (Examples: Hurricanes concerts Koka Booth TWC Music Pavillion college basketball etc.)
Coordinate and attend meetings as requested (Examples: AOP Staff meetings Period Reviews Golf Outings Special Events etc.)
Provide administrative support to VPs of VFB and Food Service (Examples: coordinate calendars reserve travel create power point presentations create excel spreadsheets etc.)
Provide project support and backup administrative support for other company administrators as assigned
Required Qualifications
High School Diploma or Equivalent
7 years of executive level experience
Advanced knowledge of Microsoft Office Suite (Word Excel PowerPoint Outlook)
Ability to use general office equipment (computer copiers scanners etc)
Budget Tracking Experience
Meeting Planning Experience
Excellent written/verbal skills
High level of interpersonal skills
Ability to handle sensitive and confidential information
Ability to interact and communicate with all levels of the organization
Ability to organize and update data
Continuous attention to detail in composing and proofing materials
Ability to prioritize and meet deadlines in a fastpaced environment
Ability to proactively address and resolve issues
Ability to understand or learn new software processes of an evolving and everchanging business
Compensation and Benefits
Starting salary pay for this position is set based on location confirmed jobrelated skills experience and education. Your recruiter will share more about the specific pay range for this position during the interview process.
As part of your total compensation package you will also receive the following benefits:
Paid time off including holidays vacation days personal days parental leave and bereavement leave
401(k) with a company match
Medical prescription dental and vision insurance options as well as supplemental health plan options including accident critical illness and hospitalization
Saving and spending accounts
Companypaid telemedicine services
Free counseling and information services
Wellness program
Companypaid life insurance
Companypaid disability coverage
Adoption assistance
Education assistance
Legal service plan option
Pay advance option
Unfortunately we will be unable to offer visa sponsorships to candidates.
EOE M/F/D/V
Pepsi Bottling Ventures is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race color religion gender sexual orientation gender identity national origin age protected veteran status or disability status. All employment decisions are based on valid jobrelated requirements. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by callingor via email at
Employment Type
Full-Time
