Specialist, Human Resources

Job Description Summary:

Job Description:

Description of Duties and Tasks
Essential duties and responsibilities include the following. Other duties may be assigned.

• Assist with the recruittohire process to ensure the timely completion of hiring and onboarding procedures.

• Conduct new hire orientations process onboarding steps and update correspondence as employees transition from candidates to employees.

• Process documentation for new current and former employees in Workday Ellucian Colleague and other systems.

• Track and maintain employee credentials ensuring compliance with required certifications licenses and qualifications.

• Conducts analysis of credentials and experience for staff and faculty salary placements offers of employment creates & processes offers letters processes hiring actions/steps in Workday & Colleague as well as other Workday and Ellucian Colleague data tasks.

• Updates and inputs job descriptions.

• Assist in the review of job postings and approvals.

• Process and track employee job changes and data changes.

• Coordinate and initiate the background check process for new and existing employees.

• Initiate maintain and update employee files.

• Implement track and maintain databases for various employee information.

• Compile analyze and generate customized reports for administrative and external sources.

• Serve as a liaison and information resource for applicants hiring managers and faculty and staff that serve on committees by consulting on issues and determining resolution or referral to the appropriate party.

• Advise and counsel on human resource issues in assigned areas.

• Conduct training sessions regarding HR procedures policies and processes.

• Compose and edit correspondence and develop departmental forms.

• Represent the college at unemployment hearings and appeals; investigate and respond to unemployment claims.

• Assist in responding to Open Records requests.

• Provide backup to other human resource areas or assist with updating the departments website and HR materials.

• Plan promote and coordinate special employee events or programs and participate in employee orientation.

Knowledge

• Administrative procedures principles and practices.

• Basic recruitment employment processes and/or compensation processes and regulations.

• Federal and state wage and salary laws regulations and processes to include overtime and compensatory time.

• Compensation and classification methodologies.

• General Human Resources practices and principles.

• Customer service principles and practices.

• Electronic files records and data management systems.

Skills

• Maintaining an established work schedule. Peak periods may require evening and weekends.

• Effectively using interpersonal and communications skills including tact and diplomacy.

• Effectively using organizational and planning skills to manage multiple deadlines with attention to detail and follow through.

• Interpreting and applying rules regulations policies and procedures and making effective decisions.

• Assessing and prioritizing multiple tasks projects and demands.

• Maintaining confidentiality of workrelated information and materials.

• Establishing and maintaining effective working relationships.

• Strong attention to detail with a focus on data accuracy and validation.

• Ability to maintain confidentiality of sensitive HR information.

Technology Skills

• Familiarity with HR processes and procedures particularly in data management reporting and HRIS systems like Workday.

• Use a variety of spreadsheet word processing database and presentation software including Google Docs/Sheets Microsoft Word/Excel and Powerpoint.

Required Work Experience

• Two years of related work experience.

Required Education

• Associate degree.

High school diploma or equivalent and two years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of Required Work Experience for this position.

Other Preferred Qualifications

• Certification in Human Resources such as PHR SPHR SHRMCP or SHRMSCP.

Physical Requirements

• Work is performed in a standard office or similar environment.

• Subject to standing walking sitting bending reaching pushing and pulling.

• Occasional lifting of objects up to 10 pounds.

Safety

• Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Salary Range

$47840 $53760

Number of Openings:

Job Posting Close Date:

Clery Act

As required by the US Department of Education employees are required to report violations under Title IX and under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act) you will be notified trained and provided resources for reporting.

Disclaimer

The above description is an overview of the job. It is not intended to be an allinclusive list of duties and responsibilities of the job nor is it an allinclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add change amend or delete portions of this job description at any time with or without notice. Employees may be required to perform other duties as requested directed or assigned. In addition reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.