School Secretary (Senior Account Clerk, Bilingual Spanish Required), Saltonstall School SY2025-2026
School Secretary (Senior Account Clerk, Bilingual Spanish Required), Saltonstall School SY2025-2026
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Job Description
School Secretary (Senior Account Clerk Bilingual Required) Saltonstall School SY
Salem Public Schools
Schedule: 52 week position (FullYear)
Hours: 37.5 hours per week 7:30 am 3:30 pm
Salary: Hourly rate per AFSCME Contract
About Salem Public Schools where belonging leads to opportunity.
Salem is a small diverse city with a proud maritime and immigrant history. Salem Public Schools is an urban public school district enrolling nearly 4000 students across our 11 schools. We aim to ensure that all students will be locally engaged globally connected and fully prepared to thrive in a diverse and changing world. We hold our core values of belonging equity and opportunity in everything we do. Over the next three years () we are committed to the work outlined by the four core priorities in our strategic plan: 1) Elevate Learning; 2) Empower Educators; 3) Center Belonging; and 4) Strengthen Our Foundation. We seek individuals passionate about urban education and understand the urgency of improving student achievement for all students regardless of ability economic status gender/gender identity language race/ethnicity sexual orientation or other backgrounds. Applicants who have experience working in urban schools and settings and are bilingual are strongly encouraged to apply.
What Youll Do:
Serving as secretary to the principal assistant principal or designee and school staff the school secretary represents the face of the Saltonstall K8 School and school leadership team. In this role she/he welcomes and frequently interacts with all students parents staff and others to the main office answering all phone calls in a pleasant and timely manner and responding to questions regarding school matters and scheduling appointments as needed. The main office secretary also assists with key responsibilities such as preparing and tracking budgetary requisitions tracking student and staff attendance important mailings and other communications maintaining confidential files and supporting other members of the administrative and secretarial team as needed.
Major Duties and Responsibilities:
- Performs general secretarial and clerical functions (e.g. scheduling copying faxing data entry filing etc.) for the purpose of supporting site operations
- Promotes positive public relations for the school and district serves as a receptionist greeting students parents staff and the public in a friendly and helpful way
- Serves as receptionist; greets students parents staff and the public efficiently and courteously; answers or refers telephone and inperson inquiries; takes messages; promotes positive public relations for the district
- Is responsive to all inquiries whether in person or on the phone
- Distributes student report cards school brochures and other necessary forms as needed
- Maintains a variety of files and records as assigned such as student lists daily bulletins building usage orders enrollment records bus and emergency information and a wide variety of other files and records as assigned
- Types forms form letters and other documents as required at acceptable levels of speed and accuracy; collates and photocopies materials as necessary; maintains supply of forms and charts as needed
- Receives sorts and distributes mail within the office; files correspondence and other materials as required
- Prepares processes and tracks requisitions using MUNIS in coordination with the districts business office and maintains working knowledge of the schools budget lines including postage
- Provides clerical support to other members of the school leadership team as needed
- Collaborates with other members of the school secretarial team to ensure successful completion of administrative goals and tasks
- Other duties as assigned
Qualifications:
- High School diploma or equivalent
- Second language proficiency in Spanish or Portuguese required
- Have a minimum of two years of successful experience in a related secretarial or office position
- Proficiency with Google Gmail Microsoft Outlook Word Excel PowerPoint Mac MUNIS Aspen Student Information System (or ability to learn) and other software
- Ability to establish and maintain a positive and professional relationship with coworkers students parents staff and visitors; cultural sensitivity and ability to relate well and effectively in diverse workplace and with a diverse client population
- Ability to operate and troubleshoot general office equipment (e.g. copier fax calculator etc.)
- Multilingual candidates of color are strongly encouraged to apply
- Current authorization to work in the United States
Work Year:The School Secretary (Senior Account Clerk) works a fulltime fullyear (260day)work year. Please visit to view the 202526 district and/or school calendar.
Salary: Compensation for Senior Account Clerksin the Salem Public Schools are determined by the American Federation of State County and Municipal Employees (AFSCME) collective bargaining agreement.
Benefits: The City of Salem offers all fulltime employees Group Insurance Commission (GIC) benefits. Click here for more information about our health benefits.
Equal Opportunity Employer
Salem Public School District is committed to maintaining a work and learning environment free from discrimination based on race color religion national origin pregnancy gender identity sexual orientation marital/civil union status ancestry place of birth housing status age citizenship status veteran status political affiliation genetic information or disability as defined and required by state and federal laws. Additionally we prohibit retaliation against individuals who oppose such discrimination and harassment or participate in an equal opportunity investigation.
Required Experience:
Senior IC
Employment Type
Full-Time
