Accounts Receivable Associate

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.

New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

The Finance & Asset Management Department (FAM) manages the Citys finances and various physical assets ensuring effective use of Bellevues financial and physical resources. In addition to the services FAM provides to external customers the behindthescenes services FAM provides to its internal customers all City departments. FAM has one of the most diverse sets of responsibilities. FAM oversees financial functions such as business taxes and licenses accounting budgeting and vendor services/purchasing as well as managing the Citys fleet real property and land survey functions.

The duties and responsibilities of this position are related to Accounts Receivable and Treasury. This position supports Accounts Receivable through customer setup and invoicing/billing applying payments on customer accounts posting credits and utilizing lean practices to incorporate excellent customer service value.

At The City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and being a part of the community vision. Our people bring unique skills and qualities to the table embrace the values of honesty accountability and commitment to service and take pride in the work they do. Youll work in an environment where being innovative collaborative and future focused are the status quo. Bellevue welcomes the world. Our diversity is our strength. Its what makes The City of Bellevue an exciting place to work live and explore.

• Invoicing of fees and charges to customers for services rendered using JD Edwards (ERP) for departments that do not have their own billing and receipting system.
• Perform aging report analysis researching issues and preparing delinquency notices as required.
• Submit delinquent accounts to collections agency. Review agency reports and pull back accounts beyond statute of limitations. Prepare annual write off request.
• Document scanning for electronic retention voucher processing.
• Analyze invoice requests for complete and accurate information in accordance with the chart of accounts policies and procedures.
• Consolidating city funds received daily for deposit to the bank.
• Reviewing routine finance/accounting data and entering appropriate corrections additions and deletions.
• Contacting internal and external customers to explain procedural requirements question/validate data provided gather additional information requested clarification/backup documentation correct inaccuracies and/or to address other needs/issues prior (or after the initiation of processing activities; followup to ensure pending issues are resolved; keep supervisor informed of nonroutine issues and recommendations made.
• Reconciling transactions accounts and data entry including bank statement reconciliations.
• Preparing comprehensive and accurate documentation of transactions and adjustments.
• Review new or active revenue contracts for billing requirements and establish communications with departments regarding the initiation of accounts receivable invoicing.
• Maintaining files in a timely and complete manner and ensuring that all documentation is filed appropriately and is accessible as required.
• Receiving continuous onthejob training to identify tools resources and other sources of information that will be relevant to the type/nature of accountingrelated activities and assignments.
• Followingthrough with respect to commitments and corrections providingcustomers with confirmation of actions taken and referringmatters outside personal scope of authority to appropriate individuals.
• Provides system support such as maintaining integrity of files updating reports running periodic jobs and other activities of similar scope and complexity.

• Knowledge of accounting fundamentals relating to debits/credits and their relationship to the general ledger.
• An ability to source informationrelevant to the assigned function and the nature of questions typically received.
• Knowledge of standards and practices for establishing and maintaining valid accounting documentation and a credible audit trail.
• Knowledge of state and/or local regulations affecting the assigned accounting function.
• Knowledge of accounting practices relating to the proofing and balancing of accounts transactions and/or data entry.
• Competency with modern office procedures practices and equipment.
• An ability to develop and maintain current knowledge of the functionality operation and application of internal online systems sufficient to efficiently and effectively complete work assignments.
• An ability to use automated systems and operate office equipment/software at an acceptable level of proficiency.
• An ability to establish and maintain effective working relationships as required by job responsibilities.
• An ability to gain and apply knowledge of daily operating procedures and internal standards processes and procedures as they relate to the assigned accounting function.
• An ability to comply with documentation standards relative to the assigned accounting function.
• Positive customer relations skills business acumen and customer relations attitude and ability to exchange information with internal customers.
• Knowledge of LEAN practices/processes preferred.

Education & Experience Requirements:

• Four years of progressively responsible related work experience which includes a minimum of one year experience in accounting transaction processing and verification.
• Graduation from a twoyear college or university program related to business or accounting.
• Or any combination of education and experience.

Core Competencies to be successful in this position:

• Customer Focus: Building strong customer relationships and delivering customercentric solutions.
• Innovation: The creation of better or more effective products processing technologies or ideas that create positive change for the organization by challenging the status quo improving what exists and/or creating new approaches.
• Instills Trust: Gaining the confidence and trust of others through honesty integrity and authenticity.
• Communicates Effectively: Developing and delivering multimode communications that convey a clear understanding of the unique needs of different audiences.
• Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency high energy and enthusiasm.
• Decision Quality: Making good and timely decisions that keep the organization moving forward. Use effective approaches for choosing a course of action or developing appropriate solutions and/or reaching conclusion; take action consistent with available facts constraints and anticipated consequences. Critical thinking includes questioning analysis synthesis interpretation inference inductive and deductive reasoning intuition application and creativity. Ability to assess and interpret work. Ability to develop evaluate implement and modify work. Ability to make accurate decisions.
• Nimble Learning: Actively learning through experimentation when tracking new problems using both successes and failures as learning fodder.
• Manages Complexity: Making sense of complex high quantity and sometimes contradictory information to effectively solve problems. Observe monitor collect and record data; and assess accuracy validity and integrity.
• Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.
• Professional and Technical Knowledge: Demonstrate a proficient level of professional and technical skills and/or knowledge in accounting concepts principles and rules or regulations that affect financial activities as they relate to municipal governments and keep current with developments and trends. Knowledge and ability to use applicable information technology and systems to meet work needs.
• Functional Oversight:Oversee and administer a process or function to ensure compliance with appropriate laws policies and procedures and meet appropriate goals and objectives. Participate in development of goals objectives and measures related to the process or function for inclusion in strategic plans. Propose or participate in process improvements related to the function. May support clients in accomplishing objectives related to the function. May be required to work with clients to implement changes to processes or function. Ability to remain flexible to meet constantly changing and sometimes opposing demands.
• Financial Monitoring and Analysis: Monitor and collect data to assess accuracy and integrity; analyze data; ensure compliance with applicable standards rules regulations and systems of internal control; interpret and evaluate results prepare documentation; create financial reports and/or presentations.

Physical Demands

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work involves walking talking hearing using hands to handle feel or operate objects tools or controls and reach with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push pull lift and/or carry up to 20 pounds.
• The noise level in the work environment is usually moderately quiet.

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter resume writing sample and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks including at least one prior supervisor.
• Some positions may require completion of a criminal background checkprior to start employment
• Some positions may require obtaining a commercial drivers license (CDL) licensures or additional certifications.

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is: Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.

Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office ator .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the EVerify program. Learn more about the EVerify program.

any technical difficulties with your application please contact the NEOGOV support line at.

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