Administrative Coordinator 2
Administrative Coordinator 2
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$ 2085 - 3572
1 Vacancy
Job Description
About this Job
About this position:
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Demonstrating Accountability:The ability to accept ownership for your actions behaviors performance and decisions.
Using Data:The ability to use relevant and valid data to inform a recommendation for action.
Acting with Ethics and Integrity:The ability to be consistent honest and a trustworthy steward of State resources.
Adapting to Change:The ability to adjust plans expectations and behaviors in response to change.
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.
Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.
Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Solving Problems:The ability to discover solutions to problems.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy click on theApply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
For further information about this vacancy contact:
Aufwiedersehan Anthony
Housing Authority of the City of Natchitoches
(318)Minimum Qualifications
- MINIMUM QUALIFICATIONS:
One year of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience. Job Specification
Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Employees follow detailed procedural guidelines in completing welldefined duties.
Level of Work:
Experienced.
Supervision Received:
General from higherlevel clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.
Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment but also involve a greater scope and complexity.Job Duties and Other Information
Serves as receptionist to all persons entering the administrative office; answers telephone lines; answer questions and gives information related to the housing programs collects rent and prepares daily rental receipt reports for review by the Accounting Technician; makes adjustments (when needed) for errors in postings in daily collections; files documents for both the Public Housing and Section 8 programs; lists closed out tenant files in the moveout book notes closed out tenant files in the computer; sends balance due letters on closed out accounts; sends list to Credit Bureau of uncollectible accounts; takes payments on closed out accounts and records them in the moveout book; documents payments on closed out accounts in the computer.
Distributes all applications for housing/rental assistance checks for completeness and forwards them to the Housing Specialists so the applicants can be interviewed; furnishes information to applicants and other agencies requesting technical assistance regarding eligibility; delivers requests for background checks to Natchitoches Police Department; checks internal housing records for previous tenancy on applicants; completes application query to see if the application is listed in HUDs public housing information center (PIC); verifies previous tenancy references on applicants; schedules hearings on denied applicants (when appropriate) and notifies applicants of decisions; sends letters to applicants notifying whether or not applications were approved; enters names on waiting list marking whether are not they are approved or denied; enters applications in the computer.
Collects and compiles data for reports; orders supplies and equipment making sure to get necessary approvals and purchase order (when required); performs any and all other unforeseen tasks that may arise from time to time as instructed by supervisor and/or Executive Director
Required Experience:
IC
Employment Type
Full Time
