Administrative Coordinator
Administrative Coordinator
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Job Description
McAdams is a fullservice land planning landscape architecture civil engineering transportation and geomatics firm located in North Carolina Texas and Florida. We seek a partnership with our clients to create meaningful experiences through inspired design. Our employees are what makes McAdams different. We bring experiences to the forefront of everything we do and to do that takes special people.
Position Overview
The Administrative Coordinator provides administrative support in a fastpaced environment by completing multiple reception and administrative tasks with competing deadlines. The coordinator uses extreme attention to detail and excellent communication skills. The coordinator anticipates the needs of team members and resolves administrative issues with calm and poised prioritization.
Key Responsibilities
- Project a positive and hospitable image of McAdams to internal and external clients at all times and provide outstanding customer service by making clients feel welcomed and respected.
- Greet colleagues clients and vendors assist with client meetings schedule conference rooms and troubleshoot conference room technology issues.
- Oversee building maintenance for the reception and common areas; maintain a professional and clean appearance in these areas
- Monitor and maintain office supplies kitchen supplies and postage supplies
- Provide administrative support to the Leadership Team the Executive Assistant and the fellow Administrative Services Team
- Coordinate with Marketing Engagement HR and other teams on employee events
- Manage incoming and outgoing parcels
- Assist with Lunch and Learn orders and prep
- Maintain conference room calendars Perform clerical duties and maintain operating knowledge of office printing and scanning equipment.
- Scan and copy plans using large format printers; assemble hard copy and digital submittals
- Type proofread and edit forms letters transmittals proposals change orders response to comments and other business correspondence as required
- Complete all other duties as assigned
Skills Experience
- High school diploma
- Must have a valid Drivers License or obtained prior to first day of employment
- Associates degree OR relevant administrative work experience preferred
- Previous experience in a professional office setting preferred
- Advanced knowledge and experience with MS Office Suite
- Outstanding organizational and oral and written communication skills
- Extremely detailoriented with strong writing editing and proofreading skills
- Proactive thinker with the ability to prioritize multiple competing deadlines
- Comfort with a fastpaced environment necessitating professional calm and poised prioritization
McAdams is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard for race color religion gender (including pregnancy sexual orientation or gender identity) national origin age disability genetic information veterans status or any other legally protected status.
If you need assistance with our online application system process please contact the Human Resources Team at 919.361.5000 or
Please read these notices for important information regarding applying for work with McAdams.
Required Experience:
IC
Employment Type
Full Time
