Assistant, Executive
Assistant, Executive
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
JOB SUMMARY
Provide principal support in an office by carrying out office procedures independently.
Handle a variety of situations and problems with little or no supervision.
Maintain a high level of office decorum and is thoroughly familiar with established protocol.
ESSENTIAL FUNCTIONS
Establish priorities for supervisors assignments.
Ensure that office runs smoothly in absence of supervisor.
Handle highly confidential information both written and verbal.
Keep travel and expense records for supervisor.
Type correspondence and other documents from notes copies and rough drafts.
Answer and screen telephone calls handling multiple lines and relay messages.
Compose and follow up on supervisors correspondence and other paperwork.
Handle multiple budgets; place purchase orders and track them through to delivery.
Operate office equipment track equipment problems and repairs of equipment and follow through to ensure that proper action is taken.
Schedule and confirm appointments for supervisor.
Compile data on enrollment.
Coordinate arrangements for meetings conferences and travel.
Prepare payroll.
Perform other duties tasks and assignments as required.
QUALIFICATIONS
Education & Experience
- Associates degree required
- 4 years directly related work experience may be considered in lieu of required degree
- 5 years experience progressive secretarial experience required
Licensing & Certification
- Valid Texas Driver License
Special Skills
- MS Office Programs
- Information Management Systems
- Organizational & communication skills
Competencies
- Serving customers
- Delivering high quality work
- Communicating effectively
- Using creative problem solving
- Prioritizing effectively
- Using technology effectively
- Being resourceful
Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215
The Organization
Houston Community College (HCC) is composed of 14Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the countrys largest singlyaccredited openadmission community colleges offering associate degrees certificates workforce training and lifelong learning opportunities.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. Youll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive administrative financial or something else youll be part of a dynamic team that not only provides HCC students with cuttingedge academic and career tools it also takes care of its people.
Location
Houston is a city with limitless possibilities:
- Fourthlargest city in the U.S. and home to 54 Fortune 500 companies second only to New York Citys 55.
- Approximately 145 languages are spoken here.
- Overall aftertaxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
- Houston is a majorleague sports town and dont forget the annual Houston Livestock Show & Rodeo.
- The weather is great! Mild winters ensure that outdoor activities can be enjoyed yearround.
- Worldrenowned medical care. The Houston metro area has long been known for its firstrate healthcare system with many Houston area hospitals consistently ranking among the nations top institutions.
- With over 150 museums and cultural institutions in the Greater Houston area museums are a large part of Houstons cultural scene.
- Houston is theCulture & Culinary Capital of Texaswith more than 7500 restaurants and eating establishments covering 60 cuisines.
If this sounds like the role for you and youre ready to join an amazing team please apply right away.
EEO Statement
Houston Community College does not discriminate on the bases of race color religion sex gender identity and expression national origin age disability sexual orientation or veterans status. The following person has been designated to handle inquiries regarding the nondiscrimination policies:
Sandra Jacobson Director EEO/Compliance Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX 77266
HCC values its employees and their contributions promotes opportunities for their professional growth and development and provides a positive working and learning environmentthat encourages involvement innovation and creativity.
Individuals with disabilities who require special accommodations to interview should contact (713).
Employment Type
Full Time
