Reports to: Building Principal Work Year: 12 Months Job Goal: The School Administrative Assistant is responsible for managing the daily operations of a dynamic fastpaced school office. The ideal candidate will effectively collaborate with various stakeholders including students staff and visitors while handling a wide range of administrative tasks. The role requires strong organizational skills attention to detail and the ability to communicate effectively with diverse Responsibilities:1. Student and Visitor Support: Greet and assist students with a wide range of needs. Welcome visitors to the school office and assist with various inquiries. Manage security protocols for visitors.2. Data Entry and Management: Maintain daily attendance records. Reset user IDs and passwords. Print schedules class lists and other necessary reports. Upload and manage CSV reports in Excel. Input and update schedules and report cards. Generate reports such as class lists attendance records and discipline notices.3. Substitute Management: Assign daily substitutes and ensure they have access to necessary materials. Support substitute teachers by providing class lists and lesson plans.4. Bookkeeping and Office Management: Create purchase requisitions and manage open purchase orders. Maintain office supplies and inventory. Order and track delivery of instructional materials for teachers. Assist in managing the Student Activities account including monthly bank reconciliations and deposits. Coordinate and organizes office activities. Coordinates flow of communication and information for principal. 5. Clerical Support: Manage the school calendar and schedule events. Communicate with parents/guardians through electronic means. Type and mail letters as needed.6. Website and Event Management: Review and update the school website. Maintain the schools online calendar of events. Input afterschool events into the School Dude system.7. Other Responsibilities: Perform additional tasks as assigned by the Principal.
Administrative Assistant - High School
