Office Administrator III (46500)
Office Administrator III (46500)
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$ 4414 - 5926
1 Vacancy
Job Description
Job Requisition ID:46500
Opening Date:05/09/2025
Closing Date: 05/22/2025
Agency:Department of Human Services
Class Title:OFFICE ADMINISTRATOR III 29993
Skill Option:None
Bilingual Option:None
Salary: Anticipated Salary (Effective 7/1/25) $4414$5926/month ($52968$71112/year)
Job Type: Salaried
Category:Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code:RC014
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this positionMUSTapply electronically through thewebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
While not requireda Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in theAdditional Documentssection of yourapplication. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number46500
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Family and Community Services is seeking to hire an office administrator to coordinate anddirects the activities of the clerical staff assigned to the Southeast Family and Community Resource Center. This position supervises coordinates and directs the activities of the clerical staff performing a variety of specialized and technical tasks involving assistance to customers.
Essential Functions
Monitors the activities of the clerical staff in the financial and files unit.
Serves as working supervisor over the financial unit to ensure proper maintenance of employee records as well as customer applications and verifications.
Monitors and follows up on timekeeping.
Responds to inquiries from staff and public regarding case status.
Stays current and informed of agency/division changes.
Serves as Office Manager in their absence.
Performs other duties as required or assigned which are reasonably in the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge skill and mental development equivalent to completion of two (2) years of study at a secretarial/business college and one (1) year of office experience; or completion of high school and three (3) years of Office Assistant experience; or three (3) years independent business experience.
Preferred Qualifications
One (1) year of professional supervisory experience assigning work providing guidance to subordinates recommending counseling training staff and approving time off.
One (1) year of professional experience communicating clearly and effectively both orally and in writing with both internal and external officials providers and/or the public.
One (1) year of professional experience meeting deadlines with strong attention to detail while multitasking multiple projects.
One (1) year of professional experience conducting special projects which include evaluating existing and proposed programs policies and procedures for a public or private organization.
One (1) year of professional experience managing registrations and coordinating arrangements for trainings meetings both inperson and automated communications for a public or private organization.
One (1) year of professional experience utilizing office procedures and programs for a public or private organization.
Work Hours:MonFri 8:30am5pm 1 hour unpaid lunch.
Work Location:11203 S. Ellis Ave.; Chicago IL 60628 (Roseland FCRC) AND 915 E. 63rd St.; Chicago IL 60637 (Woodlawn FCRC) on a temporarily permanent basis until a suitable full time permanent office location is identified for Southeast at which time all Southeast will be relocated to the new worksite location.
Family and Community Services
Region 1 South
Clerical
Southeast FCRC Cook County
Posting Group:Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services supports programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity Equity Community Urgency Transparency and Kindness.
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 1025 Days of Paid Vacation time annually (10 days in year one of employment)
- Personal Sick & Vacation rates modified for 12hour & parttime work schedules (as applicable)
- 13 Paid Holidays annually 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program A supplemental retirement plan
- Optional PreTax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of thehomepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of thehomepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
NonState employees: on click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
