Human Resources Analyst

• Cultivates fosters and maintains positive working relationships with managers supervisors employees.
• Represents the Human Resources Department in interdepartmental interagency and public meetings; serves on committees and task forces as assigned.
• Assists with providing counsel and assistance regarding employee relations matters including performance evaluations corrective actions grievance investigations and negotiation preparation.
• Maintains understanding of and interpretation of memoranda of understanding for all bargaining units.
• Coordinates and trains assigned clerical and technical staff; and directs the work of assigned staff.
• Utilizes computer software applications to support and conduct activities in area of assignment.
• Develops procedures and recommends policies for assigned area(s) and identifies and implements improved methods of operation.
• Performs complex and specialized assignments and projects related to assigned program(s) independently acts as project and technical lead for such assignments; coordinates consultant activities as necessary; plans coordinates and reviews the preparation of various reports correspondence statistics and publications.
• Provides consultation to department supervisors managers and work groups in assigned areas.
• Understands interprets and applies city state and federal human resources laws and regulations.
• Prepares agenda items for the Library Commission.
• Conducts research and analysis on human resources topics.
• Understands basic budgeting techniques.
• Analyzes and evaluates data incorporating determinations into recommendations.
• Drafts correspondence and prepares reports on a wide variety of technical professional and legal matters.
• Provides information to management for preparation of the department annual budget.
• Utilizes computer software and/or human resources related information systems to perform duties and train users on same.
• Performs other duties as assigned.

• Plans schedules and coordinates recruitment and examination activities for a variety of job classifications.
• Develops plans and coordinates the development of recruitment plans and creative outreach techniques to attract a diverse applicant pool; oversees the preparation of job announcements employment advertising and other recruitment materials; attends job fairs and other events to publicize Library job opportunities.
• Develops coordinates and administers the recruitment and examination process; including designing and developing job related selection procedures; evaluates and screens employment applications; develops examination schedules and develops administers and evaluates oral written and performance tests and other assessment instruments.
• Performs statistical analysis of examination results.
• Provides information and advice to job applicants and the public concerning employment opportunities and examination procedures.
• Provides metrics of human resources transactions and other related reporting.
• Maintains the human resources information system (HRIS).

• Conducts classification studies including conducting job analyses by auditing positions by questionnaires and interviews reviews the classification system recommends the allocation of positions to new or existing classifications.
• Writes comprehensive classification study reports to include recommendations and preparing and revising classification specifications.
• Responds to compensation and classification survey requests; conducts salary surveys; assists in analyzing salary data and preparing statistical and other related reports; remains current on FLSA law and its interpretation; acts as a subject matter expert in this area.
• Performs job and pay analysis of individual positions classes and series of classes and assesses both internal and external data.
• Coordinates with internal customers to complete these activities.
• Responds to requests from external customers.
• Maintains the librarys salary schedules in accordance with Public Employment Relations Law.
• Serves as primary organizational contact for system wide classification and compensation studies.
• Calculates salary offers for new hires/promotions to ensure equity and compliance with the MOU and other organizational policies.

• Assists in the development of operating procedures for effective processing of benefit programs including researching and writing draft benefit policies.
• Ensures timely and accurate benefits enrollments including the administration of the annual open enrollment process.
• Assists with education and problem resolution relating to employee benefit questions and issues.
• Coordinates tracks and oversees employee leaves; oversees Librarys leave programs works with counsel to ensure legal compliance; develops related policies and procedures; educates employees and managers on policy and legal compliance; makes recommendations regarding reasonable accommodation requests.
• Coordinates medical dental and vision plans and contracts as well as other benefit plans such as life and disability insurance programs.
• Evaluates and makes recommendations on various benefits options and insurance carriers plan administrators healthcare providers third party vendors to meet organization needs.
• Provide direction and coordination to staff regarding Public Employees Retirement System (PERS) matters; provides assistance and direction on all matters of legally mandated and Library leaves including: FMLA CFRA PDL and others provided under the MOU.
• Provides direction and training to Library employees supervisors and managers on medical leave management activity.

• Coordinates and administers the Librarys Workers Compensation program incorporating existing laws policies and procedures and provides training to managers and staff.
• Reviews workers compensation claims and coordinates case management with third party administrator; serves as the liaison between the various parties on the claim and in related issues.
• Assists in the oversight of and administration of workers compensation and general liability insurance programs and safety program development and administration.
• Provides information for renewal of insurance coverage to protect organization assets.
• Provides technical support and guidance to employees and department representatives in evaluating reasonable accommodation requests in accordance with the ADA.

• Maintains thorough knowledge and understanding of memoranda of understanding and collective bargaining
• Provides information required in conducting disciplinary investigations and EEO investigations when necessary.
• Responds to inquiries from State and Federal regulatory agencies.
• Assists in labor relations and negotiations including the service bulletins documents to support side letters Commission agenda items and related documents.
• Assists in providing supporting documentation to resolve employee grievances and information requests.
• Provides information to assist in negotiations such as labor costing data or other reports from the human resources information system (HRIS).

• Develops and updates various Human Resources training curricula for assigned area(s) and presents associated training to employees and supervisors/managers.
• Maintains an accessible online learning management system (LMS)
• Designs and coordinates the implementation of a training program that includes needs assessment learning objectives course content and materials and training program evaluation.
• Drafts recommends and implements procedures and processes pertaining to training conferences and other staff development related functions as needed.
• Assists staff in developing content in their area of expertise.
• Provides coaching of employees on individual education and professional development objectives relating to Library employment.
• Utilizes a variety of training methods such as classroom instruction webbased instruction group discussions handson demonstrations simulations team exercises computerbased training and other methods.
• Selects or develops updates maintains and evaluates training curriculum and resource material.
• Maintains knowledge of the software and devices used by library staff and library patrons.
• Identifies and negotiates with community partners service providers and consultants.
• Evaluates external learning resources such as videos training programs and testing.
• Ensures that logistical processes for training (facilities IT etc. notifications) are communicated to staff when on site events are scheduled.
• Assists in developing in conjunction with senior management an online succession planning tool.
• Assembles the Staff Day planning committee annually.
• Publicizes and maintains the Librarys training event calendar.
• Provides oversight to administrative staff to ensure the accurate maintenance of training records of including class registration and attendance.
• Compiles statistics and evaluates effectiveness of training; prepares reports.
• Maintains training archives.

• Principles and practices of public personnel administration including recruitment selection classification compensation benefit administration leave administration employee training organizational development and labor relations.
• Federal and State laws codes regulations and guidelines governing compensation classification recruitment and selection or employee benefits.
• Job analysis recruitment sources and techniques test validation requirements test assessment techniques classification techniques and methods of salary administration
• Principles and practices of statistical research and presentation methods.
• Principles of organization and management.
• Computer systems and software applications used in Human Resources management.
• Legal and professional standards and procedures for the development administration and validation of assessment instruments.
• Principles/methods of supervision coaching training and customer service.
• Report format content and preparation.
• Principles and practices of program development administration and evaluation.
• Record keeping principles and procedures.
• Modern office practices methods and computer equipment.
• Computer applications related to the work including accounting and reporting software.
• English usage grammar spelling vocabulary and punctuation.
• Techniques for interacting with a variety of individuals from various socioeconomic ethnic and cultural groups in person and over the telephone occasionally where relations may be confrontational or strained.

• Communicate effectively including the ability to prepare and present reports orally and in writing to a wide variety of audiences including professional legislative and public groups.
• Prepare clear and concise reports correspondence policies procedures and other written materials.
• Read analyze evaluate and summarize written materials and statistical data; apply statistical formulas; collect analyze and interpret a wide variety of employment related information and data.
• Establish and execute comprehensive work plans in a timely and competent manner.
• Interpret and apply regulations policies and guidelines.
• Travel to various branches to perform duties as needed.
• Evaluate and develop improvements in operations procedures policies and/or methods.
• Operate modern office equipment including library computer system and equipment copiers printers and software programs; access retrieve enter and update information using a computer workstation.
• Make sound independent decisions within established policy and procedural guidelines.
• Use English effectively to communicate in person over the telephone and in writing.
• Use tact initiative prudence and independent judgment within general policy procedural and legal guidelines.
• Establish and maintain cooperative working relationships with a variety of people contacted in the course of work (including SCL employees and management personnel labor representatives community leaders and the public).
• Plan organize schedule assign review and evaluate the work of staff; train staff in work procedures.
• Establish maintain and foster positive and effective working relationships with those contacted in the course of work.
• Function effectively in stressful and difficult situations.

WORKING CONDITIONS