Department Administrator & Events Planner
Department Administrator & Events Planner
Posted on :
20-05-2025
Employer Active
1 Vacancy
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Job Description
Overview
Position Summary:
This position is responsible for providing daily administrative support to the Vice President Worldwide Marketing & Service and overall department. Plans and coordinated local and global team meetings and events.
Responsibilities
Key Accountabilities:
Administrative Functions:
- Perform standard advanced and confidential administrative duties for Vice President WW Marketing & Service requiring broad experience skill and knowledge of the organizations policies and practices
- Finalize and circulate internal department communications such as Marketing Information Service Information Breaking News and other communications as appropriate
- Manage purchase orders and maintain Finance Asset inventory and Computer Asset inventory
- Organize and support the onboarding of new hires
- Responsible for the maintenance of department contracts vendor agreements and thirdparty service provider agreements.
- Maintain and update the department training program.
- Ensure compliance of the marketing processes with the Company Code of Ethics and with Laws and Regulations.
- Manage office and cube assignments and cube size relating to expansions and reconfigurations and new hire requirements
Events Planning Functions:
- Plans and coordinates local and global department events including: logistics venue planning and selection attendee registration and tracking materials support
- Procures and coordinates vendor services. Coordinates facility/exhibit setup equipment and catering requirements. Provides onsite event support as needed
- Provide travel assistance to department members for select events
Budget managed (if applicable)
- Department Meetings and Events Budget(s)
Internal Networking/Key relationships
- Executive Administration Team
- Facilities
- Legal and Compliance
- Quality and Regulatory
Skills & Capabilities:
- Strong communication skills and professional demeanor. Excellent level of business acumen as exhibited in solid decision making capabilities. Selfassurance and presence to interact with all levels both inside and outside the organization.
- Capable of representing the company with vendors and outside consultants
- Excellent planning and organizational skills.
- Integrity and the ability to maintain the highest level of confidentiality.
- Advanced computer literacy in pc software including Microsoft Excel Word and PowerPoint.
- Team player with willingness to jump in and assist where needed.
Qualifications
Minimum Knowledge & Experience Required for the Position:
Education: Bachelors Degree preferred (Liberal Arts or Business focus)
Experience:
- Minimum 5 years experience providing executive level administrative support
- Minimum of 5 years experience coordinating and managing large meetings and events
- Experience managing projects of varying scope and size. Exhibited ability to initiate problem solving and to engage resources as appropriate to accomplish goals.
- Experience managing capital budgets
Additional Skills/Knowledge:
- Language: Fluency in English required
International Mobility:
- Required: No
Travel requirements:
- No travel required
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Department / Functional Area
Key Skills
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