Office Manager
Office Manager
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Job Description
Job Summary
Company
NextGen Security LLC
Location
Exton PA
Industries
Security Integration
Job Type
Full Time Employee
Years of Experience
No Experience Required
Career Level
Entry Level
Exemption Status
Exempt
Office Manager
What were looking for:
We are seeking an energetic enthusiastic Office Manager to join our fastgrowing and dynamic team.
What youll be doing:
This position will have multiple roles ranging from: maintaining the office assisting with operations scheduling assisting with prequalification requirements for customers ordering office supplies job bookings prequalification documents and support for the various departments within the Exton office. This person will be required to be in the office Monday Friday 8:30 AM5 PM.
With Human Resources / Upper Management:
- Order all needed office supplies
- Coordinate office visitors and conference room schedules
- Plan internal and external events for employees and customers
- Distribute mail
- Act as executive assistant to the CEO on an asneeded basis
- Answer incoming phone calls and the front door
- Assist in onboarding process for new employees
- Register employees for necessary trainings with outside vendors including safety council registrations
- Manage drug testing alcohol testing and background check requirements for local resources based on customer requirements
With Sales Representatives:
- Book all new jobs with a focus on supporting project documentation customer POs and invoicing requirements
- Load all booking related project documentation into Teams setting up initial project folder structure
- Followup with sales teams for missing project documentation (i.e. onboarding packages purchase orders vendor quotes etc.)
With Project Managers:
- Operations support through labor subcontractor and equipment delivery schedule coordination
- Assist in booking travel arrangements for employees
- Timesheet reconciliation review and troubleshooting
- Monthly hours reporting for customers
- Assist Operations staff with project related customer communications
- Submit invoice requests to AR for processing
- Routine review of Teams folder to ensure organization and upkeep
What you bring to the table:
- Must be able to communicate effectively and professionally in both written and verbal manner to customers and to those within the company.
- Must possess a positive attitude and be willing to interact with customer coworkers and other personnel at all times.
- Ability to manage multiple projects at a time while paying strict attention to detail.
- Commitment to integrity and to the Company Standards and Procedures.
- BA/BS degree or equivalent.
What we bring to the table:
- An awesome collaborative culture
- Compensation based upon background and experience
- Full benefits package
- Vacation
- Cellphone Allowance
We are an equal opportunity employer and drug free workplace. Preemployment drug screens and background checks will be conducted. Employees are subject to appropriate routine drug screens based on job classification.
Application Process
Please submit your resume references and your requested salary range when applying for this position to.
Required Experience:
IC
Employment Type
Full-Time
