Secretary II (SPS) - Permanent

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta serving the education needs of approximately 17950 students in 42 schools. Every day the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing our staff and students with the tools to achieve success by offering dynamic programming current resources and practical professional learning opportunities.

EIPS is recruiting a parttime Secretary II at SouthPointe School.

SouthPointe School serves approximately 680 students in kindergarten to Grade 9 with 32 teaching staff and 18 support staff. The school is located in Fort Saskatchewan AB approximately 20 kilometres north of Sherwood Park AB.

SouthPointe School in collaboration with the community provides a safe supportive learning environment in which every student will develop the skills and knowledge to become lifelong learners and contributing members of society. All students at SouthPointe are in an environment where they are valued cared for respected and treated as individuals with individual needs strengths affinities and areas of growth.

• Commencing August 27 2025
• 20 hours per week (4 hours per day)
• Open to internal and external applicants with priority given to permanent employees
• Click on Sign in With Employee Email to be considered an Internal Applicant
• EIPS offers a comprehensive benefit package

KEY DUTIES & RESPONSIBILITIES

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal.

Secretary/Clerical

• Responsible for telephone switchboard and directing calls
• Record and relay telephone messages to staff and students
• Welcome and assist visitors to the school office
• Distribute mail and courier material to mailboxes
• Assist staff members with office equipment problems
• Communication through Synervoice
• Type correspondence letters and memos for administrators and teachers
• Maintain current filing system which includes confidential student files field trip forms accident reports and information for staff
• Take minutes at the staff meetings type and distribute to staff
• Perform general office duties file and photocopy

PowerSchool/PASI

• Maintain student attendance daily record student absence appointments and late messages from parents
• Call parents if the school has not been contacted regarding the students absence as directed by Administration
• Update basic student demographic information
• Maintain student cumulative files
• May be responsible for creating basic reports
• Maintain and verify the information for PASI submissions
• Monitor changes and implications for funding
• Responsible for providing audit information as requested by Alberta Education
• Meet Alberta Education Reporting submission deadlines
• Submit class size information report
• Register new students

First Aid

• Distribute medication to students as authorized by their parents prescribed by the family doctor and assigned by the administration
• Supervise students in case of illness or accidents
• Attend to student injuries or illnesses
• Document medical action is taken with the student

QUALIFICATIONS

Education and Experience

• High School Diploma
• Supplemented by related courses
• Minimum of oneyear related experience in a school or office environment
• Equivalencies will be considered

Knowledge Skills and Attitudes

• High degree of proficiency in office computer applications such as MS Word Excel and PowerSchool
• Accurate data entry skills
• Good oral and written communication skills
• Switchboard experience
• Good interpersonal skills
• Good organizational and time management skills
• Good prioritization organization multitasking problemsolving and time management skills
• Ability to work independently
• Strong ability to adapt and manage change with frequent interruptions
• Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
• Personal suitability

For more information please contact Laurie Caines Principal ator email .

Only online applications will be accepted.

Elk Island Public Schools appreciates and considers all applications; however we only contact candidates who are selected for interviews.

If you require assistance with the application system please call Apply to Education ator email