drjobs Administrative and Finance Assistant (Contract) - Women in Trades and Technology

Administrative and Finance Assistant (Contract) - Women in Trades and Technology

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1 Vacancy
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Job Location drjobs

Etobicoke - Canada

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Employment Type: FullTime Contract
Work Hours: 35 hours per week
Salary:$46903 annually (Level 4) plus comprehensive benefits
Location: Etobicoke Ontario
Contract period: June 2 2025 April 30 2026
Internal Application Deadline: Monday May 26 2025
External Application Deadline: Wednesday May 28 2025

JOIN OUR TEAM
YWCA Toronto strives to uphold antidiscrimination practices and antioppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans intersex nonbinary agender and/or encourage applications from women and gender diverse people from all races ethnic origins religions abilities and sexual orientations.

The Administrative and Finance Assistant provides support for the Women in Trades & Technology programs and is responsible for providing administrative and finance support to the Manager and Business Administrator. The position is also responsible for front desk reception duties as required.

ABOUT YWCA TORONTO WOMEN IN TRADES AND TECHNOLOGY
The Women in Trades and Technology programs provide training and employment service to women and gender diverse people interested in joining the construction landscape and information technology industries. Programs are funded by MTCU (Ministry of Training Colleges and Universities) and are geared to educate women and gender diverse people about career opportunities in nontraditional occupations and train them in tradesspecific programs.

KEY RESPONSIBILITIES
  • Provides administrative and organizational support to the Manager and Staff team and prioritizes urgent matters requiring attention
  • Ensures timely accurate and complete record management data collection and entry into YWCA databases
  • In consultation with the Manager and Business Administrator assists in preparation of monthly claims and conducting periodic reviews of the budget for the WiTT program funders
  • Assists in the preparation and timely submission of financial claims
  • May assist in preparation and monitoring of budgets in consultation with the Manager
  • Assists in preparing all bookkeeping records to the satisfaction of the Manager
  • Checks monthly reports from the Finance Department brings discrepancies to the attention of the Business Administrator and generates journal entries for corrections
  • Assists the Business Administrator and Manager with preparation of financial statements for quarterly reviews and yearend reports
  • Assists with all processes related to accounts payable and accounts receivable entries in GP Dynamics for the WiTT programs and exports to the Finance Department; monitors outstanding payments where necessary
QUALIFICATIONS
  • In depth knowledge of an academic discipline normally acquired through completion of an undergraduate degree in business administration commerce or related field
  • Basic accounting skills is a requirement. This includes demonstrated knowledge and experience in general bookkeeping and accounting principles
  • 13 years directly related work experience
  • Must have advanced computer skills in Windows Excel Word Outlook and database applications
  • Operates in an environment that has minimal supervision requires flexibility adaptability and problemsolving skills
  • Knowledge of employment and trades program an asset
  • Demonstrated ability to work under pressure
  • Ability to work within an antioppression and feminist framework
  • Ability to maintain a positive approach and a professional manner at all times
  • Experience working within a multicultural environment
  • Knowledge of and ability to troubleshoot computer hardware network connections
  • Superior customer service verbal and written communication skills
  • Very strong organizational skills and detailoriented
  • Knowledge of another language an asset (e.g. Somali Tamil Urdu Hindi Arabic)
WHAT WE OFFER:
  • Comprehensive Medical Vision and Dental Coverage
  • Life Insurance and LongTerm Disability Benefit
  • MultiSector Pension Plan: Employers contribution of 5.75% and Employee Contribution of 3.25%
  • Time off: Starts with 20 Vacation Days 1.5 Days Per Month Sick Leave 12 Paid Holidays Health Promotional Days and 4 Float Days
  • Other Benefits: Child Care Benefits Maternity/Parental Leave Supplementary Employment Benefits Educational/Sabbatical Leave and Financial Assistance for Professional Development
Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants this position is nonsecondable.

Posting Date: May 16 2025


YWCA Toronto transforms lives. As the citys largest multiservice womens organization we help women and gender diverse people escape violence move out of poverty and access safe affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Torontos COVID19 Vaccination Policy all YWCA Toronto employees students and volunteers are strongly encouraged to obtain all COVID19 vaccinations and booster doses as recommended by Toronto Public Health

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring.

YWCA Toronto promotes the principles of antioppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races ethnic origins religions abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process upon request to applicants with disabilities. If contacted please advise us if you require any accommodation. While we thank all candidates for their interest only those selected for an interview will be contacted.

YWCA Toronto is a ScentSensitive Workplace.


Required Experience:

Junior IC

Employment Type

Full-Time

Company Industry

About Company

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