Office Manager 2
Office Manager 2
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Job Description
Initial Posting Date:
05/14/2025Application Deadline:
05/28/2025Agency:
Department of Human ServicesSalary Range:
$4537 $6667Position Type:
EmployeePosition Title:
Office Manager 2Job Description:
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups women individuals with disabilities veterans LGBTQIA2S community members and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Join a dedicated team and supervise clerical administrative and business support processes. Embrace the opportunity to lead drive productivity and ensure seamless operations!
Summary of Duties
As an Office Manager 2 you will:
Supervise clerical administrative and business support staff.
Participate as a member of the Child Welfare management team.
Help develop and review proposals to enhance District and Department performance.
Oversee recruitment and hiring processes.
Explain program policies and procedures to staff.
Interpret regulations and policies for provider and client cases.
Support budget development and planning in collaboration with Program and District Managers.
Review service quality reports and data and share feedback with management and staff.
Handle program needs by assigning tasks adjusting schedules and ensuring proper staffing.
Ensure support staff services and processes are efficient timely and accurate.
Actively seek to provide culturally appropriate services where individuals are treated with respect and compassion in a manner that recognizes affirms and values the worth of children individuals families and communities.
Minimum Qualifications
One year of experience as a supervisor of clerical secretarial or office support staff that includes hiring or recommending hiring training assigning and reviewing work preparing performance evaluations and handling disciplinary actions.
Essential Attributes
We are looking for candidates with:
Experience using critical thinking and sound judgment to assess information identify issues and create effective solutions.
Experience leading through change and supporting agency missions visions and values.
Experience using organization prioritization and time management to consistently meet deadlines.
Experience managing projects from initiation to completion.
Experience maintaining and improving workflow processes to enhance consistency quality and timely delivery.
Experience communicating clearly and professionally both in writing and verbally while adapting to diverse audiences and settings.
Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Working Conditions
Your work will primarily take place in the Grants Pass ODHS Child Welfare office. Occasionally you may have some opportunities for remote work but this will need to be discussed with and approved by your manager.
Your typical work schedule will be Monday through Friday 8 a.m. to 5 p.m. Pacific Standard Time (PST).
You will work a professional work week where the hours of work fluctuate on a daily and weekly basis to meet service needs. On rare occasions you may be called into the office after hours.
On rare occasions you may have local travel to other district offices. The purposes of travel would be to provide coverage or attend meetings.
You will interact with a wide range of people including some who have experienced trauma and may exhibit challenges in controlling their emotions.
You may encounter situations that require quick decisionmaking to ensure safety of yourself and others.
Background Checks and Requirements
A valid drivers license and acceptable driving record are required for this position.
If selected as a finalist we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprintbased criminal records check.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire you will be required to complete the US Department of Homeland Securitys I9 form confirming authorization to work in the United States. ODHS will use EVerify to confirm that you are authorized to work in the United States.
Benefits
ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference
Veterans preference:
General Information
This is a permanent fulltime position and is a Managment Service Supervisory position and is not represented by a union.
This recruitment may be used to fill future vacancies in the same classification.
The use of outside resources such as Artificial Intelligence software during applicant skill assessments examinations and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA) application questions or jobspecific questions.
Required Experience:
IC
Employment Type
Full-Time
