HR Assistant
HR Assistant
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$ 28 - 35
1 Vacancy
Job Description
Are you in search of a role that provides opportunity for growth and encourages career advancement Do you want to save lives and have a positive influence on the communityLook no further than CLAREMATRIX!
Whether you work within the clinical arena or the administrative world. We all work toward our shared mission and uphold the CLAREMATRIX values of:
COMPASSIONTEAMWORKINTEGRITYEMPOWERMENTADAPTABILITY EQUALITY.
If your values align with ours JOIN US!
Why CLAREMATRIX
CLAREMATRIX is seeking bright and compassionate leaders to help save lives through recovery! We are a nonprofit organization providing effective and compassionate treatment recovery and prevention services for alcoholism and substance abuse to individuals families and the community. We offer an engaging missiondriven work environment with excellent benefits and compensation. Work with dedicated colleagues in a dynamic setting utilizing innovative approaches to addiction recovery and mental health treatment.
We recognize our staff as the heart of our organization and seek to provide a generous and competitive benefit package to support our employees wellbeing. We offer the following:
- Employer Paid Medical Dental Vision Life/AD&D and LTD insurance
- Vacation and sick leave
- 11 Paid Holidays (including a birthday holiday)
- 403(b) Retirement Plan (may be eligible for employer matching up to 6% after 1 year of service)
- Flexible Spending Account (FSA)
- Mentorship and formal training to help you grow
- Performancebased culture and endless opportunities for growth
Job Title: Human Resources Assistant
Reports To: Human Resources Manager or Director of Administrative Services
About CLAREMATRIX: CLAREMATRIX is a nonprofit organization providing effective and compassionate treatment recovery and prevention services for alcoholism and substance abuse to individuals families and the community.
Since 1970 CLAREMATRIX has provided quality substance abuse and mental health treatment to men women and children in southern California.
Through programs run by a compassionate committed resultsoriented team of counselors therapists and administrators CLAREMATRIX continues to build its reputation as a leader in EvidenceBased Treatment practices and continues to break new ground in the areas of positive outcomes outreach research and community involvement.
Headquartered in Santa Monica CA CLAREMATRIX maintains 18 facilities in the southern California region; providing services to participants in a manner consistent with its Core Values: Compassion Teamwork Integrity Empowerment Adaptability and Equality
Summary:
The Human Resources Assistant will spend time between supporting the Human Resources Department and some functions that have overarching agency benefits. Other functions include but are not limited to payroll recruiting and onboarding employee benefits leaves of absence workers compensation health and safety and record compliance. To excel in this role you should be an excellent communicator and maintain confidentiality for the Human Resources Department.
Specific Responsibilities:
- Meet and greet all incoming visitors
- Support New Hire Orientation assist with taking new hire photos assign parking spaces greet and direct new hires coordinate lunches as needed etc.
- Maintain conference room and virtual meeting schedules for the administrative office and ensure meeting spaces are prepared prior to use
- Maintain employee files and scan employee documents
- Manage office mail: Postage machine operation receive and sort mail as appropriate for administrative staff and clinical programs; deliver outgoing mail to the post office.
- Manage messengering service UPS USPS and Fedex incoming and outgoing packages
- Receipt of all incoming A/R document and distribute to appropriate departments.
- Assist with coordination of the monthly All Staff meeting
- May need to assist other departments with filing scanning small projects as assigned etc.
- Manage office supply orders in partnership with accounts payables
- Maintain front office and breakroom appearance
- Maintain documents: Phone list Who to Call flowchart etc.
- Assist with COVID related issues: contact tracing maintaining positive case log update the weekly/monthly test tracker outgoing communication to all staff as appropriate.
- Assist with employee timecard review and payroll processing
- Actively participate on the Spirit Committee
- Maintain up to date knowledge of federal and state employment laws as well as COVID policy
- Performs related duties as assigned.
Knowledge Experience & Skills:
- High School diploma or equivalent required; Associates degree in Office Administration or related field preferred.
- Excellent verbal written and interpersonal communication skills.
- Excellent time management skills with a proven ability to meet deadlines.
- Knowledge of personnel administration policies and practices.
- Excellent organizational and problemsolving skills.
- Ability to deal with highly confidential information.
- Must possess strong serviceorientation skills.
- Ability to build relationships credibility and trust with employees and management.
- PC proficient including Microsoft Office (Word Excel PowerPoint Outlook) and the Internet.
Physical Demands:
While performing the responsibilities of the job the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers to handle or feel. The employee is occasionally required to stand walk reach with arms and hands climb or balance and to stoop kneel crouch or crawl. Vision abilities required by this job include close vision.
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.
Work Environment:
This job will be primarily located at the CLAREMATRIX s offices in Santa Monica CA. While performing the responsibilities of the job these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.
Conclusion:
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But this job description is not intended to be an exhaustive list of qualifications skills efforts duties responsibilities or working conditions associated with the position.
By my signature I acknowledge that I have received and reviewed a copy of this job description:
Employee Printed Name and Signature Date
CLAREMATRIX is an equal opportunity/affirmative action employer. CLAREMATRIX does not discriminate because of gender sexual orientation race religion age or physical mental or sensory challenges. No qualified applicant will be denied employment sole on the basis of having or not having a prior history of alcoholism or other drug addiction.
Employment Type
Full-Time
