Location: 3890 Murphy Canyon Road suite 250 San Diego CA

Schedule: Fulltime hybrid MondayFriday with minimum 3 days onsite

Classification: Salaried Exempt

Compensation: $75000 to $87000 (commensurate with experience and education)

About Lifeline Community Services

Lifeline Community Services is a premier nonprofit organization in San Diego County dedicated to empowering individuals and families to achieve selfreliance and longterm stability. Our diverse service portfolio spans housing behavioral health youth development and antihuman trafficking initiatives operating across multiple locations.

Overview

Behind every transformative program at Lifeline is a backbone of rigorously managed contracts timely grant submissions and strategic data insights. The Grants & Contracts Manager is not only a steward of public trust but also a key architect of the infrastructure that allows Lifeline to deliver critical services with integrity and measurable impact.

This position is both strategic and operationalleading the drafting coordination and internal execution of contracts subcontracts MOUs and grant agreements while ensuring that Lifelines systems and staff are equipped to meet funder expectations. Reporting to the Chief Impact Officer the Manager interfaces regularly with Programs Finance Human Resources Compliance and the Impact Team to ensure crossfunctional readiness and rigorous documentation.

This role is ideal for a contracts and grants professional who thrives in highaccountability environments enjoys systems thinking and is passionate about enabling missiondriven work through strong operational infrastructure and measurable performance outcomes.

Key Responsibilities

Strategic Contract Lifecycle Management

• Serve as the organizationwide lead for tracking drafting executing and archiving all contracts MOUs Business Associate Agreements and consultant agreements.
• Partner with department leads to interpret funder requirements and translate them into executable terms that align with Lifelines policies and operational capacity.
• Develop maintain and oversee the organizations contract tracking systems including start/end dates renewal timelines required reports and internal compliance documentation and coordinate progress reports for program staff.
• Lead crossdepartmental planning to ensure all contract deliverablesincluding startup packets licensing insurance and subrecipient dataare submitted accurately and on time.

Grant Writing & Resource Development

• Lead Grant Proposal Development: Research draft and submit compelling grant proposals to federal state county city and private funders in support of Lifelines programs collaborating closely with Program Directors the Impact Team and Finance to ensure proposals reflect agency capacity compliance and alignment with funder priorities.
• Coordinate CrossFunctional Grant Inputs: Aggregate required programmatic narratives performance data budgets and attachments for grant submissions ensuring accuracy consistency and adherence to funder specifications.
• Maintain Grant Templates & Assets: Develop and maintain a centralized library of boilerplate language work plans funder profiles and common attachments (e.g. IRS letters board rosters audits) to streamline future submissions and renewals.
• Ensure Compliance in Narrative Commitments: In coordination with program teams align proposed outcomes deliverables and timelines with organizational capabilities and existing contract obligations flagging discrepancies and risk areas prior to submission.
• Support Proposal Review & Approval: Coordinate internal review and signature routing processes in collaboration with the Chief Impact Officer and executive leadership.

Funder Relations & Compliance Coordination

• Act as primary liaison with funders for document requests clarification needs and grantrelated submissions outside of direct program performance.
• Maintain a central repository of executed agreements budgets reports and funder correspondence in line with auditready documentation standards.
• Collaborate with the Compliance team on audits risk assessments and policies related to HIPAA FERPA and other relevant regulatory frameworks.

Internal Controls Training & Documentation

• Collaborate with HR and Finance to ensure proper onboarding of new subcontractors and consultants including W9s insurance verification licensure and business credentials.
• Lead periodic (semiannual) audits of contract files to verify the presence of all required documentation and follow up with responsible parties to close any gaps.
• Create and maintain internal standard operating procedures for contract management workflows including approval routing efiling and signature protocols.

Organizational Leadership & Team Development

• Model a culture of accountability continuous improvement and crossfunctional collaboration across the Impact Team and wider agency.
• Participate in Lifelines Management Team contributing to organizationwide strategy operational improvements and leadership initiatives.

Qualifications

Education & Experience

• Bachelors degree in nonprofit management public administration law or a related fieldor an equivalent combination of education and relevant work experience preferred.
• Minimum of 23 years of experience in nonprofit contract management grants administration or related regulatory environments required.
• Prior experience with government contracts and private grant writing strongly preferred.

Technical & Regulatory Competence

• Proficiency in Microsoft Office Suite and cloudbased file management tools; experience with contract management systems a plus.
• Familiarity with public sector contracts federal and county grant processes HIPAA/FERPA requirements and audit standards.
• Ability to draft legally sound contracts maintain meticulous records and interpret grant terms and conditions accurately.

Communication & Project Management

• Exceptional attention to detail with strong organizational and project management skills.
• Excellent interpersonal and written communication abilities including presenting and tailoring information to diverse internal and external audiences.
• Demonstrated success in managing competing deadlines and coordinating across departments in fastpaced environments.
• Skilled in facilitating crossfunctional meetings capturing key decisions and driving timely followthrough.
• Adept at translating complex requirements into actionable plans to ensure alignment accountability and execution across contract and grant initiatives.

Values Alignment

• Commitment to transparency accountability and ethical stewardship of public and private funds.
• Passion for supporting missiondriven work through reliable operational systems and strategic foresight.

Work Environment and Physical Demands

• Hybrid schedule: Minimum of 3 days onsite and 2 days remote weekly with flexibility based on organizational needs. Occasional travel between office or event locations long with evenings/weekends as needed.
• Ability to sit or stand for prolonged periods lift up to 25 pounds and travel within San Diego County using a personal vehicle (mileage reimbursed).

Why Join Lifeline

Comprehensive Benefits

• Competitive compensation with a robust benefits package including medical dental and vision coverage.
• Paid family and reproductive loss bereavement leave for qualifying events.
• Generous paid time off and hybrid work flexibility to support worklife balance.

Professional Growth Opportunities

• Access to training leadership development and opportunities for career advancement in a collaborative missiondriven environment.

Special Conditions

• Employment is contingent on successful completion of a background check DMV record check TB test and drug screening.
• Flexibility to occasionally work evenings or weekends to support events or organizational priorities.

Accommodations and Accessibility Statement

Lifeline Community Services is committed to providing equal employment opportunities to all qualified individuals including those with disabilities. In compliance with the Americans with Disabilities Act (ADA) the California Fair Employment and Housing Act (FEHA) and other applicable laws Lifeline will provide reasonable accommodations to qualified applicants and employees with disabilities unless doing so would result in an undue hardship for the organization.

If you require an accommodation to participate in the application or interview process please contact as soon as possible. Accommodations may include but are not limited to assistance with completing the application process providing documents in an accessible format or arranging for an accessible interview location.

Equal Employment Opportunity Statement

North County Lifeline DBA Lifeline Community Services (Lifeline) is steadfast in its commitment to ensuring an inclusive workplace where diversity is celebrated and discrimination is not tolerated. We adhere to all federal state and local laws concerning employment discrimination and provide equal employment opportunities to all employees and applicants for employment without regard to race color religion sex (including pregnancy gender identity and sexual orientation) national origin age disability genetic information marital status amnesty or status as a covered veteran in accordance with applicable federal state and local laws. In California we extend these protections to include ancestry medical condition genetic characteristics mental or physical disability (including HIV and AIDS) familial status citizenship primary language immigration status and age (40 and above) among othersrecognizing and valuing the diverse backgrounds and perspectives that all individuals bring to our team.

PreEmployment Screening Notice

As part of our commitment to ensuring the safety and wellbeing of our clients and maintaining the integrity of our workplace North County Lifeline conducts comprehensive background and drug screening processes for all prospective employees. This includes:

Driving record verification

Employment history and reference checks

TB screening

10panel nonDOT drug screening

DOJ/FBI/Child Abuse Index background checks

These screenings are conducted in accordance with all applicable laws and reflect our dedication to building a safe missionaligned work environment.

As part of our commitment to ensuring the safety and wellbeing of our clients and maintaining the integrity of our workplace North County Lifeline conducts comprehensive background and drug screening processes for all prospective employees. This includes but is not limited to:

• Driving Record Check: Verification through the Department of Motor Vehicles (DMV) to ensure a good standing driving record.


• Employment Verification: Confirmation of your employment history to verify your experiences and qualifications.


• Reference Checks: Contacting provided references to gain insights into your work ethic professionalism and suitability for the role.


• Tuberculosis (TB) Screening: A TB test to ensure the health and safety of our clients and staff in line with public health recommendations.


• Drug Screening: A 10panel nonDOT drug test to screen for the presence of common illicit substances ensuring a drugfree workplace.


• Criminal Background Checks: Comprehensive checks through the Department of Justice (DOJ) FBI and Child Abuse Index to identify any history that may impact your suitability for employment particularly in roles involving vulnerable populations.

These screenings are a vital part of our hiring process and must be successfully completed for employment eligibility. North County Lifeline is dedicated to fair and responsible hiring practices and ensures that all screenings are conducted in accordance with applicable laws and regulations respecting the privacy and rights of all candidates. We appreciate your understanding and cooperation in this process aimed at creating a safe and productive work environment for everyone.

Required Experience:

Chief