Senior Admissions Coordinator
Senior Admissions Coordinator
Posted on :
18-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
18-05-2025
Job Description
Primary Purpose
Under the supervision of the Assistant Dean for Admissions Student Affairs & Diversity responsible for duties activities and events related to admissions for the San Francisco and Sacramento International Dental Studies ( IDS ) programs. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Essential Functions
Advise and provide information to prospective and current applicants regarding IDS programs admissions requirements; ensure completeness of file and fulfillment of admissions and academic/nonacademic requirements and request documents as needed; assess and score applications based on rubric;. assist with reviewing criminal background check reports of incoming/admitted students. Plan and manage IDS Sacramento and San Francisco admissions interview programs: Schedule admissions orientation luncheon/dinner with candidates school tours and interviews with faculty dental students and student ambassadors Select and pair candidates with faculty and student interviewers based on specific candidate profiles / qualifications. Facilitate and present candidate critical thinking ethical behavioral and communication assessments and exams. Facilitate student and alumni panel discussions / QA Plan and coordinate IDS applicant technical exam program; recruit/guide test proctors as needed; order and monitor inventory of IDS testing supplies; collect and maintain evaluation scores/information; prepare information documentation and data for admissions committee review. Process prepare and distribute admissions documents/correspondence/letters and mailers to include admissions status and decisions: acceptance alternate deferrals and denials. Maintain and manage enrollment/deposit fees program information and application processing through admissions application platform(s) CAAPID /WebAdMIT and admissions databases/spreadsheets; coordinate maintain and update intranet for admitted and incoming IDS students; track required documentation from students. Update and prepare accepted student files/applications/transcripts for transfer to the Office of Academic Affairs and Office of Registrar. Coordinate and process certification of finances for admitted students in collaboration with the International Students and Scholar Coordinator; communicate necessary requirements information and deadlines; collect and process required forms and documentation. Analyze application cycle matriculating class and student data utilized by California dental schools American Dental Association American Dental Education Association admissions committee Offices of Admissions and Academic Affairs; Prepare reports for analysis discussion and distribution. Participate in yearly planning and evaluation of recruitment and admissions programs; assist with assessment and analysis of recruitment results and management efforts; assist with development and implementation of changes; utilize data and market analysis tools to plan recruitment and yield strategies. Coordinate and deliver presentations as needed for annual admissions committee meeting interview orientation admissions information and interviewer calibration and training; cofacilitate Executive Admissions Committee meetings. Coordinate IDS outreach/admit events and programs: Accept admit and yield events programs and initiatives: information sessions student panel discussions admissions office hours. Create develop and maintain admissions/dental schoolrelated PowerPoint presentations. Present admissions and general school info on panel discussions to potential students and during admissions activities and events including interview days Dugoni Discovery Day open houses Discovering Dugoni recruitment fairs virtual/oncampus info and application workshops. Prepare written reports for each recruitment trip/activity for submission to the Assistant Dean and Executive Admissions Committee. Provide school tours for prospective students/current applicants/visitors. Develop maintain present and facilitate predental enrichment course and material for Update and maintain IDS program admissions information and requirements: dental school webpage and online catalog; ADEA / CAAPID program directory. Provide coverage for admissions/student services staff as necessary. Perform all other duties as assigned by Assistant Dean or designee.
Minimum Qualifications
Knowledge of: Student admissions procedures and protocol. Advanced knowledge of Microsoft Word Excel PowerPoint. Principles of business letter/report writing. Experience: Minimum of three years office experience in graduate program admissions/student services or similar role in a higher education institution. Education: Bachelor degree. Working Conditions: Position is fulltime 7.5 hours per day five days per week. Occasional weekend or evening assignments may occur during various school events. May involve some travel.
Preferred Qualifications
Ability to: Accurately communicate admissions requirements processes and protocol. Communicate effectively with faculty students staff and public. Effectively manage multiple projects and assignments and meet deadlines. Respond to lastminute changes appropriately and professionally. Work independently and in a team environment. Maintain confidentiality of information. Compose/edit professional business letters and reports. Follow instructions. Project a professional and helpful demeanor. Provide excellent customer service to all constituencies. Type 65 wpm. Knowledge of: Knowledge of electronic calendar Sakai Banner Qualtrics Outlook and WebAdMIT highly desirable. Experience: Experience in an educational institution: admissions student services or academic affairs is helpful. Experience with admissionmanagement software/centralized application services (WebAdMIT and Slate) helpful. Experience in public speaking including delivering presentations and facilitating and participating in panel discussions.
Under the supervision of the Assistant Dean for Admissions Student Affairs & Diversity responsible for duties activities and events related to admissions for the San Francisco and Sacramento International Dental Studies ( IDS ) programs. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Essential Functions
Advise and provide information to prospective and current applicants regarding IDS programs admissions requirements; ensure completeness of file and fulfillment of admissions and academic/nonacademic requirements and request documents as needed; assess and score applications based on rubric;. assist with reviewing criminal background check reports of incoming/admitted students. Plan and manage IDS Sacramento and San Francisco admissions interview programs: Schedule admissions orientation luncheon/dinner with candidates school tours and interviews with faculty dental students and student ambassadors Select and pair candidates with faculty and student interviewers based on specific candidate profiles / qualifications. Facilitate and present candidate critical thinking ethical behavioral and communication assessments and exams. Facilitate student and alumni panel discussions / QA Plan and coordinate IDS applicant technical exam program; recruit/guide test proctors as needed; order and monitor inventory of IDS testing supplies; collect and maintain evaluation scores/information; prepare information documentation and data for admissions committee review. Process prepare and distribute admissions documents/correspondence/letters and mailers to include admissions status and decisions: acceptance alternate deferrals and denials. Maintain and manage enrollment/deposit fees program information and application processing through admissions application platform(s) CAAPID /WebAdMIT and admissions databases/spreadsheets; coordinate maintain and update intranet for admitted and incoming IDS students; track required documentation from students. Update and prepare accepted student files/applications/transcripts for transfer to the Office of Academic Affairs and Office of Registrar. Coordinate and process certification of finances for admitted students in collaboration with the International Students and Scholar Coordinator; communicate necessary requirements information and deadlines; collect and process required forms and documentation. Analyze application cycle matriculating class and student data utilized by California dental schools American Dental Association American Dental Education Association admissions committee Offices of Admissions and Academic Affairs; Prepare reports for analysis discussion and distribution. Participate in yearly planning and evaluation of recruitment and admissions programs; assist with assessment and analysis of recruitment results and management efforts; assist with development and implementation of changes; utilize data and market analysis tools to plan recruitment and yield strategies. Coordinate and deliver presentations as needed for annual admissions committee meeting interview orientation admissions information and interviewer calibration and training; cofacilitate Executive Admissions Committee meetings. Coordinate IDS outreach/admit events and programs: Accept admit and yield events programs and initiatives: information sessions student panel discussions admissions office hours. Create develop and maintain admissions/dental schoolrelated PowerPoint presentations. Present admissions and general school info on panel discussions to potential students and during admissions activities and events including interview days Dugoni Discovery Day open houses Discovering Dugoni recruitment fairs virtual/oncampus info and application workshops. Prepare written reports for each recruitment trip/activity for submission to the Assistant Dean and Executive Admissions Committee. Provide school tours for prospective students/current applicants/visitors. Develop maintain present and facilitate predental enrichment course and material for Update and maintain IDS program admissions information and requirements: dental school webpage and online catalog; ADEA / CAAPID program directory. Provide coverage for admissions/student services staff as necessary. Perform all other duties as assigned by Assistant Dean or designee.
Minimum Qualifications
Knowledge of: Student admissions procedures and protocol. Advanced knowledge of Microsoft Word Excel PowerPoint. Principles of business letter/report writing. Experience: Minimum of three years office experience in graduate program admissions/student services or similar role in a higher education institution. Education: Bachelor degree. Working Conditions: Position is fulltime 7.5 hours per day five days per week. Occasional weekend or evening assignments may occur during various school events. May involve some travel.
Preferred Qualifications
Ability to: Accurately communicate admissions requirements processes and protocol. Communicate effectively with faculty students staff and public. Effectively manage multiple projects and assignments and meet deadlines. Respond to lastminute changes appropriately and professionally. Work independently and in a team environment. Maintain confidentiality of information. Compose/edit professional business letters and reports. Follow instructions. Project a professional and helpful demeanor. Provide excellent customer service to all constituencies. Type 65 wpm. Knowledge of: Knowledge of electronic calendar Sakai Banner Qualtrics Outlook and WebAdMIT highly desirable. Experience: Experience in an educational institution: admissions student services or academic affairs is helpful. Experience with admissionmanagement software/centralized application services (WebAdMIT and Slate) helpful. Experience in public speaking including delivering presentations and facilitating and participating in panel discussions.
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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