(CASUAL HIRE) Operations Coordinator (Language Access)

****Applicants seeking shortterm or parttime work with the University of Hawaii may apply for Casual Hire positions which include administrative professional and technical (APT) or instructionaltype positions. Because of the temporary nature of these appointments Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for fulltime employees and up to 1 calendar year for parttime employees.

Title: Operations Coordinator (Language Access)

Position Number: *****Casual Hire

Hiring Unit: Office of the VP for Community Colleges Administrative Affairs

Location: Manoa

Date Posted: May 16 2025

Closing Date: June 3 2025

Hourly Rate: $30.78 $40.78 per hour (Salary commensurate with education and experience).

Duties and Responsibilities

• In connection with the Director of Compliance and the Language Access Work Group formulates and implements the Language Access Plan and language access infrastructure for the University of Hawaii (UH) system.
• Provides policy program and administrative support to the UHCC Director of Compliance Language Access Coordinators the UH Language Access Working Group and other stakeholders regarding compliance with state and federal language access law.
• Oversees data collection regarding language access including services requests and complaints.
• In consultation with the UHCC Director of Compliance communicates with internal and external stakeholders and external federal and state administrative agencies regarding compliance issues including but not limited to the onsite monitoring and audits by the Hawaii Office of Language Access.
• Develops effective and engaging internal trainings on compliancerelated topics including but not limited to language access (e.g. services offered the UH language access plan data collection internal procedures) and workplace standards and civil rights as they intersect with language access.
• Delivers dynamic effective and uptodate training on compliance matters related to language access and civil rights to UH stakeholders from different backgrounds and perspectives at times collaborating with a team of presenters.
• Oversees the logistics of training and other educational programming including Zoom logistics coordination with campuses for inperson programming registration attendance attendee management gathering feedback etc. in collaboration with the Office of Compliance. Spearheads administrative aspects of the events including overseeing processing of speaker fees/honorariums.
• Promotes trainings and other educational programming to ensure events reach and engage a broad audience collaborating with key stakeholders like the Office of Compliance campus administration and Communications Offices. Includes creating content for UH websites.
• Communicates in a professional and timely manner with the Compliance Office and others including but not limited to university officials campus coordinators external agencies and external presenters.
• Researches emerging issues policies best practices and new federal and state amendments and laws relevant to creating cutting edge curriculum for trainings and workshops.
• Maintains recordkeeping system related to attendance for trainings and educational programming monitoring for trends in attendance and engagements and using information to improve future trainings and educational programming.
• Prepares templates forms or other supportive documents to assist campuses with language access compliance.
• As necessary travels to all 10 University campuses to conduct trainings and workshops.
• Works collaboratively and collegially with diverse groups of individuals.
• Works independently in all areas of the job duties with supervisor support.
• Other duties as assigned.

Minimum Qualifications:

Education and Professional Work Experience:

• Possession of a baccalaureate degree in Business Administration Education Human Resources English Literature Social Sciences or related field and 3 years of professional experience in civil rights programs (e.g. EEO Title IX Title VI ADA Clery etc.) Human Resources training or education programs or related area; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

• Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with equal opportunity civil rights human resources adjudication or related.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

Supplemental Minimum Qualifications:

• Demonstrated experience in project management including a demonstrated history of ensuring compliance with deadlines documenting processes used overseeing scheduling communicating promptly and professionally with relevant stakeholders maintaining organized documentation and data preparing and finalizing presentations and documents and reviewing written and visual materials for accuracy and clarity.
• Demonstrated ability to build and present effective training or educational programs and workshops.
• Demonstrated ability to complete largescale complex assignments with timeliness accuracy and attention to detail.
• Demonstrated ability to work independently and collaboratively as a member of a team exercising professionalism and good judgment.
• Ability to prepare and maintain comprehensive records reports and instructional materials in the specialty area.
• Demonstrated ability to operate Zoom videoconference including scheduling meetings creating and managing webinar events (e.g. setting up and monitoring registration sending reminders to registrants etc.)
• Ability to maintain confidentiality of records and information and to exercise discretion and to function in sensitive areas in a tactful and judicious manner.

• Ability to do detailed and accurate work.

Desirable Qualifications:

• Familiarity with applicable federal and state laws rules regulations and/or theories and systems associated with civil rights (e.g. EEO Title IX Title VII Title VI ADA etc.) human resources adjudication (e.g. litigation union disputes etc.) or related areas.
• Experience or demonstrated ability to research and develop new areas of expertise sufficient to build and conduct trainings or workshops.
• Commitment to the principles and practices of civil rights.
• Experience in event management particularly online events including overseeing logistics serving as a liaison to guests and marketing the event.
• Experience with design and/or presentation applications sufficient to build engaging and informative presentations and materials.

To Apply

Click on the Apply button to complete an application and attach the following required documents:

1. Cover letter indicating how you meet the minimum and desirable qualifications of the position;

2. Resume; and

3. Name and contact information (telephone number and email address) of at least three (3) professional references.

NOTE: Please create a new account if this is your first time applying for a position using NeoGov.

Inquiries

Community Colleges Human Resources Office

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.


Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link: