Administrative Coordinator

Toole Design Group in Denver CO is looking to hire an experienced and talented fulltime Administrative Coordinator. Are you an innate organizer with a knack for supporting your coworkers Do you enjoy variety in your work and thrive in a fastpaced environment Would you like to work for a company that is committed to the wellbeing of its employees If so please consider joining our Denver team.

This Administrative Coordinator ensures the daily functions of the local office run smoothly offers enterprisewide support for remote offices and provides administrative support to our Operations and Client Service Teams. This position earns a competitive salary and great benefits including medical dental vision life insurance disability a health savings account (HSA) a flexible spending account (FSA) and all staff start with at least 24 days PTO. We practice what we preach and ensure that our employees also have access to transportation by providing them with financial incentives to bike walk or use transit for a better quality of life.

About Toole Design

Toole Design is the leading engineering planning and landscape architecture firm specializing in multimodal transportation. Since our start in 2003 as a single office in Maryland we have expanded throughout the United States. Our talented team of planners landscape architects and engineers are committed to delivering quality work that meets the needs of all people regardless of age ability race or gender. As an Engineering NewsRecord top 500 design firm we have also been named a best firm to work for and have one of the lowest staff turnover rates in the industry. Every project our employees deliver directly and positively affects our communities. We are industryleading experts and we work hard to encourage a collaborative and teamoriented environment.

A Day in the Life of an Administrative Coordinator

You play a critical role in helping the office run smoothly. You are the face of the office: greeting customers and team members and assisting with transferring calls to the appropriate team members and offices. You coordinate with project managers and project accountants regarding proper filing of contract documents. You use your organizational skills to support managing office supplies and inventory processing incoming and outgoing mail and assisting with planning company outings and events. You demonstrate a customer service focus by supporting virtual meetings taking meeting notes entering data assisting team members with scheduling meetings and calendar management and booking travel arrangements. You are the goto person for helping with company processes and procedures. You take ownership of ongoing operational projects (e.g. business card fulfillment supporting internal committees tracking staff incentive programs helping run the company eStore).

We are targeting a salary range of $48000.00 to $58000.00 for this position.

Qualifications:

• A minimum of 2 to 5 years of experience working in a dynamic and fastpaced office
• Strong interpersonal skills with previous experience promoting a welcoming inclusive and professional office environment and working with a positive attitude with other team members
• Detailoriented and highly organized
• Highly proactive anticipating issues to head off any possible conflicts or delays
• Exceptional at following through focusing on the execution of daily tasks through completion
• Excellent sense of initiative e.g. reaching out to other administrative team members to share workload
• Excellent communication and time management skills
• This position requires experience working with Microsoft Suite and knowledge of operating standard office equipment

Youll be great here if:

• You are highly organized and effective with managing your time and tasks
• You are customer service oriented and care about the experiences of the community customers and team members
• You thrive in a fastpaced environment and enjoy working on a variety of projects and tasks

Work Schedule for an Administrative Coordinator

This fulltime position typically works a flexible schedule of 40 hours a week. We also provide employees with the flexibility and necessary equipment to work from home Fridays. The Denver office of Toole Design is easily accessed on foot by bicycle and via transit.

Ready to Join our Denver Team
We understand your time is valuable so we have a quick and easy application process. If you feel that you would be right for this Office Coordinator position please fill out our application by clicking on the link on this page.

At Toole Design we have a collaborative culture where people of all backgrounds come together to share ideas and build better more inclusive communities. We encourage everyone including those from underrepresented communities women people of color LGBTQIA immigrants firstgeneration college students/graduates those with disabilities and people at all the intersections in between to apply. Even if you dont think your current skill set checks every box below but this role seems to align with your strengths we want to hear from you.

Were proud that about half of our managers are women and are committed to achieving diversity in our leadership to better represent the communities where we work as well. Toole Design is a womanowned business and an equal opportunity employer (EO/AA/VEV/Disabled employer).

Individuals may request accommodations or assistance with the application process by contactingand asking for Human Resources or emailing

For more information about Toole Design visit our website and follow us on LinkedIn or Facebook.