Admin Assistant-
Admin Assistant-
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Administrative Assistant is responsible for all administrative paperwork telephone reception scheduling ordering supplies data entry and lowlevel report preparation.
ESSENTIAL TASKS:
- Answer telephones and transfer to appropriate staff member.
- Meet and greet new residents and visitors.
- Create and modify documents or enter data using Microsoft Office and other company software.
- Perform general clerical duties including but not limited to: photocopying faxing mailing and filing.
- Maintain hard copy and electronic filing systems.
- Sign for and distribute UPS/Fed Ex/DHL packages.
- Research price and recommend purchase of office furniture and supplies.
- Coordinate and maintain records for staff office space phones parking and facility keys.
- Setup and coordinate meetings and conferences.
- Collect and maintain PC inventory.
- Support staff in assigned projectbased work.
- Provide office orientation for new employees.
- Setup accommodations and food arrangements for facility visitors when assigned.
- Comply with attendance and timekeeping rules and report reliably and regularly to work on an ongoing basis.
- Attend regularly scheduled staff meetings and supervision as well as inservice training and development activities.
- Complies and promotes compliance with all applicable laws regulations and agency policies helping to strengthen and maintain an ethical organizational culture.
- Performs other jobrelated duties as assigned.
KNOWLEDGE SKILLS AND ABILITIES:
- Basic knowledge of office processes
- Basic knowledge of using office equipment (e.g. photocopy machine personal computer fax machine typewriter)
- Effective problemsolving skills
- Effective interpersonal skills
- Ability to work with diverse individuals
- Ability to effectively and efficiently respond to questions from persons served
- Ability to present information to persons served and other employees
- Ability to serve as a role model to residents including modeling appropriate interpersonal interactions appearance demeanor
- Ability to effectively use computer software especially Microsoft Office.
- Willingness to continually learn and apply knowledge and willingness to participate in inservice training and development activities.
- Ability to function as an effective team member including performing share of work cooperating with coworkers and securing cooperation and maintaining professional relationships and boundaries with coworkers supervisors and residents
- Ability to use sound judgment in identifying and solving problems and knowing when to seek assistance.
- Ability to learn understand and comply with all regulations policies and procedures.
- Ability to organize time effectively to accomplish all tasks in a timely way and meet deadlines without prompting.
- Ability to work independently and to conform to all applicable safety and accountability measures
MINIMUM EDUCATION AND EXPERIENCE QUALIFICATIONS:
- High school diploma and two years experience preferably in a medical office or health care
Employment Type
Full-Time
