Cmo- City Secretary
Cmo- City Secretary
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Job Alert
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$ 110744 - 135640
1 Vacancy
Job Description
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The Opportunity
Guide the process. Support Council.Power local government.
The City of Coppell is looking for aCity Secretarywho brings care clarity and steady leadership to a role that meaningfully powers local government. As a key support to City Council and executive leadership team youll help ensure the integrity of legislative processes uphold open government laws and manage records and elections with professionalism and trust.
Youll also play a meaningful role in mentoring and developing the Administrative Services Coordinator helping to strengthen administrative support across the organization. If you take pride in service value accuracy and transparency and thrive in a collaborative environment wed be honored to consider you for this impactful position.
Opportunity Description
To view the full scope of this opportunity including essential job functions CLICK HERE!
Schedule CommitmentThis is a fulltime 40hour per week position primarily scheduled MondayFriday. Evening hours areto attend City Council meetings.Additionalhours may be necessary during election periods special projects or to meet statutory deadlines and support executive or Council priorities.
Pay Plan
This opportunity is exempt and on Pay Grade #26.The full Pay Grade Range is shown for growth and development opportunities within the grade.Salary determination is supported by budget availability and qualifications of the candidate to maintain internal equity.
Hiring Range:$110744$135640Min$110744 ($53.24)
Mid$135640 ($65.21)
Max$160560 ($77.19)
- Candidate Engagement Plan
- For application support or to check the status of your application contact the Employee Experience Team by calling.
This is our anticipated plan and is subject to change.
May 926:Accepting Applications
May 2730:Application Material Review/Technical Phone Screenings
June 26:Candidates invited to move forward in the next step of our hiring process will be invited to complete a DISC Assessment and participate in a panel interview.
June 913:Interview ExperienceEligibility
Experience
Associates orbachelors degree in Public Administration Political Science Business Administration or a related fieldpreferred.A combination of relevant certificationsdirectly relatedexperience and progressively responsible municipal service may be considered in lieu of formal postsecondary education.
5 years of progressively responsible administrative experience in a municipal or public sector environment including direct involvement with elected officials City Council agenda preparation records management or election administration. Strong working knowledge of open government laws public records requirements and the structure and functions of local government.
2 years of supervisory experience including responsibility for training coaching performance management and delegation.
Possession of or ability to obtain Texas Registered Municipal Clerk (TRMC) certification and designation as the Records Management Officer within 3 years of appointment.
Current Texas Notary Public Commission or ability to obtain within 6 months.
Valid Texas drivers license witha good drivingrecord.
Preferred
Experience coordinating municipal electionsin accordance withTexas Election Code.
Experience preparing and managing City Council meeting agendas and supporting legislative processes.
Knowledge/Skills/Abilities
Knowledge
Texas Open Meetings Act Texas Public Information Act and Texas Election Code
Municipal government structure operations and regulatory requirements
The City Charter City Council Administrative Rules and Procedures and City ordinances
City Council procedures legislative processes and parliamentary protocols
Records management laws retention schedules and best practices
Budget development fiscal procedures and administrative operations
Principles of supervision employee relations staff development and performance management
Legal and procedural requirements related to election administration open records and transparency
City policies procedures and efficient administrative practices
Skills
Building andmaintainingtrusted relationships with elected officials and executive leadership
Managing multiple priorities with accuracy professionalism and composure underpressure
Preparing and reviewing legal documents ordinances and public notices for accuracy and compliance
Analyzing administrative processes and improving operational efficiency
Facilitating election procedures and ensuring legal integrity throughout the process
Providing effective leadership coaching and direction to staff in a serviceoriented environment
Abilities
Communicate clearly and diplomatically with elected officials staff legal counsel and the public
Interpret apply and explain complex laws policies and procedures
Exercise discretion andmaintainconfidentiality with sensitive or privileged information
Lead with initiative accountability and a commitment to continuous improvement
Manage details whilemaintainingfocus on strategic priorities
Represent the City Secretarys Office professionally in highvisibility settings
This is Coppell
City Secretarys Office
The mission of the City Secretarys Office is to change the perception of government through transparent and open processes while providing a bridge between citizens and their elected officials. The responsibilities of the City Secretary are established by the City Charter and local ordinances as well as applicable state laws.
Responsibilities include:- Provide notice of City Council meetings and maintain the minutes of the proceedings of such meetings in compliance with the Texas Open Meetings Act.
- Coordinate the application and appointment process for City boards and commissions.
- Serve as the election administrator for the city and is responsible for conducting all City elections as prescribed by the Election Code of the State of Texas.
- Provide records as requested through the Texas Public Information Act.
- Serves as custodian of all ordinances and resolutions of the City.
- Serves as records management officer for the City.
The City Secretary holds the Texas Registered Municipal Clerks designation through the Texas Municipal Clerks Association Certification Program. This ensures that Coppells City Secretaries are trained and educated with the latest laws and procedures regarding their official duties.
CLICK HEREto learn more about the City Secretarys Office!
CLICK HEREto Meet Our Elected Officials!Coppell City Secretarys Office Awarded Municipal Clerks Office Achievement of Excellence
The Texas Municipal Clerks Association (TMCA) has awarded the City Secretarys Office with the 2023 Municipal Clerks Office Achievement of Excellence.
TMCAs Municipal Clerks Office Achievement of Excellence Award was designed to recognize excellence in the effective and efficient management of resources in a municipal clerks office. Municipal clerks offices are rated on twelve best practices criteria including professional requirements promotion of the office engagement with elected officials and community and compliance with local state and federal standards.
In accordance with the ADA the City of Coppell is willing to consider any reasonable accommodation.
Employment Type
Full-Time
