California Finance and Administrative Assistant

TITLE: California Finance and Administration Assistant

CLASSIFICATION: Assistant

WAGE CATEGORY: Nonexempt

DEPARTMENT: Conservation

REPORTS TO:Director of California Finance and Administration

LOCATION: Nevada City CA or within 50 miles of Nevada City

About American Rivers American Rivers is championing a national effort to protect and restore all rivers from remote mountain streams to urban waterways. Healthy rivers provide people and nature with cleanabundant water and natural habitat. For 50 years American Rivers staff supporters and partners have shared a common belief: Life Depends on Rivers.

The beauty of rivers is that they connect all people and communities including within our organization. The life experiences knowledge innovation and talent that different people bring to our work provides perspectives experiences and competencies which are critical to our effectiveness in protecting wild rivers restoring damaged rivers and conserving clean water for people and nature.

JOB SUMMARY:

The Finance Administrative Assistant position blends standard administrative duties with key financerelated responsibilities. This role provides essential support to the grant/project team ensuring seamless administrative operations while assisting the Finance Director with tracking and ensuring compliance of grant funds. The ideal candidate will possess strong organizational skills a keen eye for detail and the ability to work independently and as part of a team.

PRINCIPAL RESPONSIBILITIES:

Administrative Support:

Manage the general operations of the NC office located at 120 Union Street.

Manage calendars and schedule meetings for grant/project team members.

Respond to emails and handle general inquiries.

Maintain filing systems for grant documents including electronic and paper records.

Prepare and distribute grantrelated correspondence.

Coordinate travel arrangements for grantrelated activities (if requested)

Assist with the preparation of presentations and reports (if requested).

Grant Management Accounting:

Assist in monitoring grant budgets and tracking expenditures against allocated funds.

Support the input of grant financial data into designated databases ensuringaccuracy.

Help review invoices and expense reports for compliance with grant guidelines.

Contribute to preparing financial reports for grantors including budget statusupdates.

Assist in reconciling grant accounts and identifying any discrepancies.

Provide support with grant closeout procedures including final reporting anddocumentation.

Coordinate with program staff to ensure proper allocation of grant funds. Compliance and Reporting:

Stay updated on grant compliance regulations and reporting requirements.

Ensure all grant activities adhere to funding agency guidelines.

Assist in preparing and submitting required grant reports on a timely basis.

Help maintain a system for tracking grant deadlines and deliverables.

MINIMUM QUALIFICATIONS

Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint)

Experience with grant management software or databases (Sage Intacct preferred)

Basic accounting knowledge and understanding of financial reporting

Excellent organizational skills with attention to detail

Strong communication and interpersonal skills to interact with internal and externalstakeholders

Ability to work independently and as part of a team

Candidates who are unsure if they meet all minimum qualifications or who have transferrable skills and experience beyond the conservation sector are encouraged to apply.

LOCATION Nevada City CA or within 50 miles of Nevada City

COMPENSATION

American Rivers offers marketable compensation that reflects the qualifications and experienceof the selected candidate. The salary range for this position is $2528/hour annually depending on experience and qualifications. We provide a comprehensive Total Rewards package to our fulltime regular employees including:

Health and Wellness: Medical dental vision longterm and shortterm disability and life insurance. Financial Security: After one year of service American Rivers begins contributing a 3% employer contribution. There is no vesting schedule for employer contributions as employees are 100% vested upon participation.

Time Off: Four weeks of paid leave eleven paid holidays three floating holidays and sick leave.

At American Rivers we are committed to supporting our employees wellbeing professional growth and financial security ensuring they can thrive both at work and in life.

COMMUNITY AND OPPORTUNITY

At American Rivers our core values drive everything we do we Lead with Collaboration and Trust Infuse Equity and Justice Deliver Results and Ensure Staff and Volunteers Thrive. We are committed to fostering a workplace where employees feel valued supported and empowered to make a difference.

Our culture prioritizes worklife thriving through Focus Fridays (no internal meetings) professional development opportunities a home office stipend and our comprehensive leave policies including sabbatical leave (every seven years) and paid parental leave (six weeks w/ one year of service).

We also ensure leadership stays connected to staff needs through an internal advisory group fostering open communication and continuous improvement.

At American Rivers our people are our strength and we are dedicated to building a thriving inclusive workplace where everyone can grow and contribute to our mission.

American Rivers is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request reasonable accommodation please contact the Human Resources department ator Please note that one weeks advance notice is preferred.

Applicant must be legally allowed to work as an employee in the United States. American Rivers is an Equal Opportunity Employer.

Candidates of all personal and professional backgrounds are encouraged to apply.