Customer Service Representative (Parking; Temporary)
Customer Service Representative (Parking; Temporary)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Current Employees:
If you are a current Staff Faculty or Temporary employee at the University of Miami please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet please review this tip sheet.
CORE JOB SUMMARY
The Customer Service Representative 1 receives reviews and addresses a variety of inquiries to include complaints requests for information and/or service etc. and followsup on customer concerns via facetoface email fax telephone and/or regular mail.
CORE JOB FUNCTIONS
1. Receives addresses and responds to general inquiries requests for service/support and/or complaints.
2. Researches all inquiries to address any issues or concerns. Refers concerns to other service areas/departments for followup as needed.
3. Resolves routine and basic problems and communicates solutions or requested information to the customer. Verifies that appropriate changes/resolutions have been finalized.
4. Keeps records of customer interactions recording details of inquiries complaints comments and final resolution in the applicable database.
5. Escalates and refers unresolved customer grievances to department leadership for further review as necessary.
6. Reviews and processes confidential information with discretion.
7. Adheres to University and unitlevel policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be allinclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High School diploma or equivalent required
Experience:
Minimum 1 year of relevant experience required
Certification and Licensing:
Refer to department description for applicable certification requirements
Knowledge Skills and Abilities:
- Learning Agility: Ability to learn new procedures technologies and protocols and adapt to changing priorities and work demands.
- Teamwork: Ability to work collaboratively with others and contribute to a team environment.
- Technical Proficiency: Skilled in using office software technology and relevant computer applications.
- Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge skills and abilities required for the job.
Department Specific Functions (specific to Parking & Transportation)
Summary:
Assist customers of the Parking & Transportation department with all interactions involving Cane Cards Parking Permits and Citations. Acts as a primary source of information for parking and transportation to students student family members faculty staff vendors contractors and other visitors to the university. Is able to interact with customers facetoface by telephone email fax or mail. Conducts a variety of transactions relating to the parking and transportation operation. Represents the University of Miami in a professional manner at all times.
Specific Functions:
Parking Permits / Citations:
Through the use of the T2 Flex software manage the accounts of faculty staff students contractors and visitors to the university. Have the ability to accurately review accounts and provide information and guidance to all customers. Must be knowledgeable on all parking and transportation policies including seasonal changes so that timely and accurate information is relayed to customers.
By use of the PaybyPhone portal manage the issuing of short term parking to customers following the departments audit controls to ensure accountability for parking revenue.
Exercise fair and equitable judgement when dealing with customer inquiries regarding citations. Must ensure that general situations follow the established departmental protocol to ensure consistency between all CSRs. Any extraordinary situation should be supported with documentation to provide justification in case of future review.
Must maintain a current working knowledge of departmental initiatives and activities from Operations Event Services and Mobility and actively ensure that actions fully support all aspects of the departments different functions.
Front Desk Tasks:
Ensure that all credit card transactions are completed in accordance with established PCI regulations. Maintain the security of all personal credit card receipts until handed off for daily reconciliation. Be knowledgeable of daily reconciliation processes and be able to accurately perform these duties when assigned to do so.
Monitor the departmental and personal work email accounts and respond to customer inquiries. All emails must be responded to within 24 business hours. Make sure that any email sent from the main parking account has the name of the CSR in the signature file.
When assigned to do so ensure that all check deposits are credited to the customer accounts. Any physical checks received at the office must be processed in accordance to established university procedures.
Ensure that the telephone at the workstation is logged on and marked as ready when clocked in and working. When stepping away from the desk the phone must be switched to the not ready status to ensure callers are not directed to an unattended phone. All CSRs should have a total not ready time of less than 20% of their total clocked in hours.
As a collective team all CSRs must ensure that the front desk remains clean and presentable at all times. A provided name tag must be clearly displayed whenever on duty at the front desk.
General:
Ensure that all customers are greeted in a friendly and courteous manner. Priority should be immediately given to a customer either inperson or over the phone over any administrative task.
Must have the ability to think creatively and with autonomy when dealing with customer situations to ensure that a seamless and efficient experience is given.
Will be knowledgeable on processes that initiate transactions between departments (i.e. Input Documents for Student Accounts work orders with Facilities requests for service with IT etc). Will also create and develop relationships between P&T and other department representatives to enhance and support the efficient processing of these transactions.
Must be a team player and actively look for opportunities to support and help colleagues. Eagerness to go above and beyond the minimum requirements is a highly preferred attribute.
The University of Miami is an Equal Opportunity Employer Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Part timeEmployee Type:
TemporaryPay Grade:
A2Required Experience:
Unclear Seniority
Employment Type
Part-Time
