Senior Business Support, Debt and Structured Finance

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Team support

• General team support including:
  • Proactively carrying out administrative tasks for onboarding and leavers working closely with IT onsite facilities teams and HR for effective setting up of IT (equipment & systems) security access lockers and support on using JLL systems and applications
  • monitor business support issues such as IT tickets HR queries mandatory training completion
  • general office duties including maintaining accurate electronic and paper filing archiving document scanning post and courier etc.
• Diary management including ensuring team Directors have completed their weekly meeting input into Capforce to guarantee accurate client reporting and sharing of client data across the ICM team
• Travel bookings Arrange and book travel accommodation and detailed itineraries both in the UK and abroad finding most cost effective and sustainable options in line with JLL T&E policy and challenging ICM EMEA staff to ensure we book the most cost effective and sustainable travel possible
• Emails and correspondence be the owner of the ICM teams email distribution lists and ensure recipients are current and relevant
• Expenses implement the JLL T&E process by ensuring receipts are obtained and submitted on a timely basis be link point between expenses processing hub and ICM EMEA team and help resolve queries raised by the T&E team
• Support organising team and ICM EMEA events obtaining relevant approvals and seeking cost effective options. Maintain a list of attendees and final costs.
• Document production:
  • Formatting and processing documents to be sent to clients and preparing high quality slide decks for board meetings and department wide review meetings using Word and PowerPoint
  • Working with Design Support to ensure team documents can be processed to requirements
• Developing and maintaining effective working relationships with clients and colleagues in particular other assistants to senior JLL staff across the UK and EMEA business.
• Discreet handling of sensitive and confidential information.
• Proactively contribute and work collaboratively with other ICM EMEA Business Support Administrators to provide effective cover when required to ensure ICM EMEA teams have suitable secretarial support
• You may be required to undertake other duties from time to time as we may reasonably require

Knowledge management

• Ensure core documents required by ICM EMEA team are up to date and accessible to the team for example: capability statements IMs track records brochures bios corporate photos organisation charts pitch documents.
• Provide team documents for new starters during onboarding process
• Contact management support team in updating and maintaining client contacts in Capforce and Outlook

Technology

• Highly proficient super user for all JLL digital tools & platforms including: Capforce Investor Centre Workday ePro PeopleSoft (if Finance specialist); core Microsoft Office tools: Word Excel PowerPoint Teams OneNote; and other business productivity software such as: Adobe Sign PDF Nitro
• Champion for digital adoption leads teams through how to us collaboration tools such as Webex Teams

Finance

• Supporting team on supplier and contractor invoice coding and processing to facilitate efficient review and payment
• Support team in reviewing and ensuring Capforce pipeline and work in hand reports are up to date
• Ensure contracts conflict & AML checks director sign off fee share agreement (if applicable) and revenue recognition evidence are present in Capforce for all instructions; chasing team members for missing information as needed

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table! If you require any changes to the application process please email or call 44(0) to contact one of our team members to discuss how to best support you throughout the process. Please note the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.