Executive Assistant II
Executive Assistant II
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$ 23 - 31
1 Vacancy
Job Description
Location:
Worker Type:
RegularWork Shift:
Day Shift (United States of America)Pay Range:
The pay range for this position is listed below. Actual pay rate dependent upon experience.
$23.75 $31.75Position Highlights
You Belong at Avera
Be part of a multidisciplinary team built with compassion and the goal of Moving Health Forward for you and our patients. Work where you matter.
A Brief Overview
The Administrative and Facilities Assistant supports daytoday office operations and ensures the smooth functioning of administrative and facilities services. This role includes general office support facilities coordination inventory management and ensuring a safe clean and organized work environment. The Administrative and Facilities Assistant should be proactive detailoriented and capable of managing multiple tasks efficiently.
What you will do
- Collaborates with various teams with tasks which may include: taking meeting minutes arranging meetings reviewing/ editing documents assisting with/ updating policies and procedures and scheduling meetings.
- Mange projects collecting/updating information from multiple sources.
- Provide general administrative support including filing data entry and incoming correspondence. This includes mail and courier services.
- Assist with scheduling meetings booking rooms and preparing materials. Coordinate schedules and appointments developing agendas preparing materials maintains files managing vendor services. Make travel arrangements including but not limited to ordering tickets making and confirming lodging and airlines reservations and car rentals.
- Monitor and manage office supplies inventory; reorder as needed.
- Support health and safety compliance and workplace standards. Maintain cleanliness and organization of shared office areas.
- Assist with new employee onboardings (e.g. desk setup keys badges).
- Support event planning and logistics for company meetings or office activities.
- Manage corporate plane and pilot schedules.
- Schedule building contractor appointments and requests for service including office maintenance plumbing heating cooling and electrical landscape (snow/ice removal) cleaning trash collections security and fire safety systems.
Essential Qualifications
The individual must be able to work the hours specified. To perform this job successfully an individual must be able to perform each essential job function satisfactorily including having visual acuity adequate to perform position duties and the ability to communicate effectively with others hear understand and distinguish speech and other sounds. These requirements and those listed above are representative of the knowledge skills and abilities required to perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions as long as the accommodations do not cause undue hardship to the employer.
Required Education License/Certification or Work Experience:
- 35 years of experience in administrative or facilities related role.
- Exceptional organizational written and verbal communication skills.
- Proficiency in Microsoft Office (Word Excel Outlook).
- Ability to handle multiple priorities and work indepentendly.
- Customer service oriented mindset and problem solving attitude.
Preferred Education License/Certification or Work Experience:
- Associates or equivalent from twoyear college or technical school; or equivalent combination of education and experience.
Expectations and Standards
- Commitment to the daily application of Averas mission vision core values and social principles to serve patients their families and our community.
- Promote Averas values of compassion hospitality and stewardship.
- Uphold Averas standards of Communication Attitude Responsiveness and Engagement (CARE) with enthusiasm and sincerity.
- Maintain confidentiality.
- Work effectively in a team environment coordinating work flow with other team members and ensuring a productive and efficient environment.
- Comply with safety principles laws regulations and standards associated with but not limited to CMS The Joint Commission DHHS and OSHA if applicable.
Benefits You Need & Then Some
Avera is proud to offer a wide range of benefits to qualifying parttime and fulltime employees. We support you with opportunities to help live balanced healthy lives. Benefits are designed to meet needs of today and into the future.
PTO available day 1 for eligible hires.
Free health insurance options for fulltime single coverage on Avera High Deductible Health Plan
Up to 5% employer matching contribution for retirement
Career development guided by handson training and mentorship
Avera is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability Veteran Status or other categories protected by law. If you are an individual with a disability and would like to request an accommodation for help with your online application please callor send an email to .
Employment Type
Full-Time
