Operations Associate

We are seeking a proactive and detailoriented Operations Associate to support orgwide and programmatic administrative needs working closely with a diverse global team. Reporting to the Operations Manager this role involves streamlining processes supporting financial report reviews ensuring smooth logistical coordination for meetings and events and other administrative and grant management tasks that assist the whole organization. The ideal candidate will be bilingual in English and Spanish and willing to work across different time zones and cultural contexts. This position provides essential support in project documentation event coordination financial management communications and general administrative tasks. 

This role offers the opportunity to work in a dynamic global team environment while contributing to impactful migration projects. As a registered nonprofit in the US and Germany LaMP offers the Operations Associate the opportunity to learn to navigate the operational and financial complexities of both offices while supporting crossregional multimilliondollar projects spanning 10 countries. With funding exceeding $10 million from multinational organizations companies and philanthropic foundations this role provides unparalleled exposure to global nonprofit management. LaMP seeks a candidate eager to develop professionally alongside our expanding organization. If you are detailoriented bilingual and thrive in an administrative role we encourage you to apply! 

Key Responsibilities: 

1. Programmatic Support:  

• Support Project Managers with grant management including preparing reviewing and tracking accounts receivable and accounts payable invoices as well as drafting and filing contracts.

• Review and refine project materials including bilingual slide decks and visual content. 

• Provide feedback on structure content and proofreading of project deliverables. 

• Conduct small to mediumsized research tasks to support projects as needed. 

• Maintain project files and organize documentation for easy access and ensure they are regularly updated. 

2. Financial Management: 

• Support organizationwide financial health by supporting Operations Manager and Accountants ensure program budgets are updated and expenses are allocated correctly. 

• Input and track budget details including completing funder financial reports and forms 

• Assist in gathering documentation for donor or client financial reporting including reimbursements  

3. General Administrative Support: 

• Respond to general inquiries from staff regarding internal processes and procedures. 

• Assist with scheduling meetings across global time zones. 

• Support completion of organizational and funderrelated forms. 

• Organize and manage event logistics including invitations agenda creation and followups with participants. 

• Organize and complete visa applications and other travel forms for staff and consultants.

• Provide support in ensuring all SAAS platforms are functioning well for the organization and updated; including LaMPs CRM system.

4. Human Resources: 

• Assist with recruiting and onboarding new staff and consultants including researching legal requirements for hiring in specific countries. 

• Coordinate with payroll platforms on HR changes and issues. 

• Perform initial screening of candidates assist with job postings and update team and consultant information on the website. 

5. Communications  

• Editing and proofreading communications materials such as blogs and onepagers 

• Manage LaMPs website and social media accounts including refining and posting new social media and website content 

Qualifications :

Experience: 24 years of experience in project administration operations financial reporting or related roles. 

Skills: 

1. Fluency in both English and Spanish (written and spoken) is required. 

2. Strong organizational skills and attention to detail. 

3. Excellent communication and interpersonal skills for working with a global multicultural team. 

4. Proficiency in Microsoft Office Suite (Excel Word PowerPoint) and preferred experience with QuickBooks WordPress and Adobe 

5. Experience with event management and logistics. 

6. Experience with social media platforms. 

7. Ability to manage multiple tasks and priorities efficiently. 

8. Familiarity with CRM tools and SAAS platforms is a plus. 

Flexibility: Willingness to work irregular hours on occasion to work with team members who are based in other time zones.   

Additional Information :

Location (Remote position): This role is open to candidates based anywhere in the Americas able to work Eastern Standard Timebusiness hours. 

Compensation: We are committed to offering competitive salary and benefits packages aligned with international nonprofit organizations. For this position we anticipate the salary to range between USDdepending on the country of employment and individual qualifications.  

How to Apply: If you are interested in this position and meet the qualifications above please submit a onepage cover letter and resume through the SmartRecruiters portal. We are looking to hire in January 2025 so will be reviewing applications on a rolling basis; as a result we encourage interested applicants to apply at their earliest convenience. 

LaMP is an equal opportunity employer and is committed to a diverse and inclusive workplace. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

Yes

Employment Type :

Fulltime