Office Services Coordinator
Office Services Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Position Summary
The Office Services Coordinator will be responsible for providing daytoday support to the office including but not limited to the maintenance of all common areas and equipment mail distribution back up Reception coverage and working closely with the Office Manager to oversee facility operations and maintenance of the office space. This role is also responsible for providing administrative support to Analysts and Associates through travel expenses and light calendar management.
This position requires an individual who is highly organized able to juggle multiple tasks simultaneously and does not get easily overwhelmed. We are seeking a team member with a strong customer support skillset who believes no task is too small. The Office Services Coordinator is a visible role which requires someone to be in office five days a week and comfortable interfacing with all levels of internal management and staff as well as outside clients and vendors.
This role is based in Austin and is for an immediate start. This role requires 5 days onsite.
Responsibilities
- Manage and coordinate logistics for meetings events and travel for executives supported and when necessary members of their team in the office setting
- Ensure supported executives are prepared with all materials and information for meeting events and travel by compiling reports and/or presentations
- Generate reports in Excel and PowerPoint
- Prepare expense reports utilizing Concur
- Booking travel and calendar management using Outlook
Qualifications
- 3 years administrative support experience within a fastpaced professional environment private equity investment banking law firm or professional services experience a plus
- Proactive and pragmatic considers all scenarios gathers all pertinent information before communicating
- Strong attention to detail followup and excellent organizational skills
- Ability to treat sensitive and confidential information with appropriate discretion
- Strong sense of urgency adaptability flexibility and resourcefulness
- Ability to function professionally under pressure while managing multiple concurrent projects and deadlines
- Proficiency in Microsoft Office including Outlook Word and Excel; PowerPoint a plus
- Must possess personal tact and good judgment; excellent interpersonal written and verbal communication skills
- Occasional afterhours work may be required
- Bachelors degree preferred
Company Overview
Vista is a leading global investment firm that invests exclusively in enterprise software data and technologyenabled organizations across private equity credit public equity and permanent capital strategies. The firm brings an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors companies customers and employees. Vistas investments are anchored by a sizable longterm capital base experience in structuring technologyoriented transactions and proven flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future a healthier planet a smarter economy a diverse and inclusive community and a broader path to prosperity. Further information is available at . Follow Vista on LinkedIn @Vista Equity Partners or Twitter @VistaEquity.
Required Experience:
IC
Employment Type
Full-Time
